Posted on Nov 23, 2022 by Aston Carter
Our Client on of the largest multi billion pound Technology companies across the globe is looking for Executive Assistant to join their team based in either Reading or Londn, Initial contract till June 2022 for extension beyond fiscal for 18months total contract. Working from home 3 days a week and office based the other 3 days.
Proactively manage complex calendars with the utmost attention to accuracy and timelines.
Plan and coordinate complex domestic and international travel itineraries.
Prepare expense reports in a compliant and timely manner.
Ensure expense policy compliance across the team.
Work closely with Business Management on aligning Rhythm of the Business processes and operations with the RVP's calendar and ensure tight coordination of commitments.
Coordinate scheduling and logistics for All Hands, events and offsites, including venue selection and meeting details.
Manage and maintain team aliases, headcount, and space.
Budget management for team
Provide administrative support to include opening new hiring requisitions, onboarding of new employees, equipment procurement and management, space allocation and relevant moves, alias maintenance, and headcount management.
LT & team admin support when required.
Work on special projects as needed
Internal and external event management
5+ years of senior level business administrator experience in a fast-paced environment.
Proficiency with Microsoft software including Outlook, Word, Excel, PowerPoint and Visio. Ability to use or experience in internal tools (MS Travel, MS Expense2, Employee Central, MSS, HeadTrax, iCIMS, HR Insights Catalog, MS Space, MyOrder, IDWeb, AssetLink, etc.)
Strong organizational, planning, time management, project management, problem-solving, and anticipatory skills.
Be able to execute in relatively ambiguous and complex situations, prioritizing and juggling multiple projects at once, work independently, be self-motivated and action oriented.
Able to build effective working relationships inside and outside the group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.
Exercises sound judgment, tact, diplomacy, and professionalism applied in all transactions, maintenance of utmost confidentiality with sensitive and personal information.
Demonstrate a positive can-do attitude, maintain confidentiality and be an effective team player.
Effective written and oral communication skills.
A good sense of humor and ability to connect with people inside and outside the team is a huge plus.
- Calendar management
- travel management
Job Title: Executive Assistant
Location: Reading, UK
Rate/Salary: .00 GBP Daily
Job Type: Contract
Trading as Aston Carter. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available on the website.
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