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Executive Assistant

Aston Carter

Posted on Nov 23, 2022 by Aston Carter

Reading, Berkshire, United Kingdom
Admin & Secretarial
Immediate Start
£170 - £240 Daily
Contract/Project

Our Client on of the largest multi billion pound Technology companies across the globe is looking for Executive Assistant to join their team based in either Reading or Londn, Initial contract till June 2022 for extension beyond fiscal for 18months total contract. Working from home 3 days a week and office based the other 3 days.

Job Description:

Responsibilities

Proactively manage complex calendars with the utmost attention to accuracy and timelines.

Plan and coordinate complex domestic and international travel itineraries.

Prepare expense reports in a compliant and timely manner.

Ensure expense policy compliance across the team.

Work closely with Business Management on aligning Rhythm of the Business processes and operations with the RVP's calendar and ensure tight coordination of commitments.

Coordinate scheduling and logistics for All Hands, events and offsites, including venue selection and meeting details.

Manage and maintain team aliases, headcount, and space.

Budget management for team

Provide administrative support to include opening new hiring requisitions, onboarding of new employees, equipment procurement and management, space allocation and relevant moves, alias maintenance, and headcount management.

LT & team admin support when required.

Work on special projects as needed

Internal and external event management

Qualifications

5+ years of senior level business administrator experience in a fast-paced environment.

Proficiency with Microsoft software including Outlook, Word, Excel, PowerPoint and Visio. Ability to use or experience in internal tools (MS Travel, MS Expense2, Employee Central, MSS, HeadTrax, iCIMS, HR Insights Catalog, MS Space, MyOrder, IDWeb, AssetLink, etc.)

Strong organizational, planning, time management, project management, problem-solving, and anticipatory skills.

Be able to execute in relatively ambiguous and complex situations, prioritizing and juggling multiple projects at once, work independently, be self-motivated and action oriented.

Able to build effective working relationships inside and outside the group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.

Exercises sound judgment, tact, diplomacy, and professionalism applied in all transactions, maintenance of utmost confidentiality with sensitive and personal information.

Demonstrate a positive can-do attitude, maintain confidentiality and be an effective team player.

Effective written and oral communication skills.

A good sense of humor and ability to connect with people inside and outside the team is a huge plus.

Skills:

  • Administration
  • Calendar management
  • travel management

Job Title: Executive Assistant

Location: Reading, UK

Rate/Salary: .00 GBP Daily

Job Type: Contract

Trading as Aston Carter. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available on the website.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to the website.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.

Reference: 1801545660

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