Capital Accounting Lead
Posted on Feb 2, 2019 by Anonymous
To lead the full capital accounting strategy ensuring SPA meet statutory accounting and reporting requirements and deliver full non-current asset accounting in accordance with all appropriate accounting standards; Police Scotland financial regulations, SPFM and other relevant guidance.
To take the lead in the provision of relevant professional advice to colleagues and to senior decision makers, using expert judgement to highlight issues and drive behaviours. Develop a framework to ensure compliance with statutory requirements, relevant legislation and best practice.
Ownership of the integrity and accuracy of the financial accounting asset system, identifying opportunities for continuous improvement and updating controls / processes / content as required. Ensuring compliance with accounting standards and ensuring integrity of data via continuous alignment and reconciliation to ledger and other supporting systems.
To determine requirements for data, information and analysis. Develop high quality insightful information products for presentation to senior stakeholders, to strengthen accountabilities and congruence in the area of capital management
ACCOUNTABILITIES AND MAIN RESPONSIBILITIES
Develop the capital accounting strategy ensuring SPA and Police Scotland meet statutory accounting and reporting requirements in accordance with all appropriate accounting standards, Police Scotland financial regulations, SPFM and other relevant guidance.
Design and deliver full non-current asset accounting processes that ensure accurate recording of all relevant transactions and balances and strong financial controls.
Develop network and information sources to help assure the completeness and accuracy of additions, disposals, revaluations etc together with robust controls to confirm accuracy of the associated depreciation calculations.
Review and assure the integrity and accuracy of the financial accounting asset system. Ensure compliance with accounting standards and integrity of information by carrying out regular detailed reconciliations to ledger and other supporting systems, expediting issues with focus and tenacity.
Develop a framework to ensure compliance with statutory requirements, relevant legislation and best practice. Deliver accurate periodic reporting and fully compliant financial statement disclosures in compliance with all relevant standards and to a detailed, integrated plan.
Undertake a review of the system and the associated processes and information flows to identify areas for continuous improvement, both in terms of control and efficiency.
Develop a clear improvement plan that assures accuracy, reliability and relevance of outputs, influencing colleagues, many outside line management control, and securing their commitment.
Develop guidance and procedures to ensure compliance with all statutory and accounting requirements for the full range of corporate lease arrangements with non-current asset status. To include the required statutory disclosures and supporting evidence / audit trail.
Use influence to work with other Finance functions to ensure all relevant information is available to facilitate effective decisions and to provide papers to the SPA Board and its committees.
Ensure accurate and timely completion of financial statements, comply with the requests of Scottish Government and meet any other reporting requirements as required.
Use experience and judgement to deliver relevant professional advice to colleagues and to senior decision makers, ensuring they have comprehensive understanding of the implications and accountabilities.
Identify key people / teams within the organisation, with whom to establish effective working relationships to facilitate the effective discharge of the role. Consider requirements for their upskilling. Design and develop suitable materials for the effective delivery of training to ensure that a comprehensive framework of accountability and control is established.
Identify developments in accounting requirements (eg IFRS 16) and plan effectively for their controlled implementation, keeping senior colleagues appraised, as appropriate.
Identify the need for upskilling (both within the Finance team and outwith); design and develop suitable materials for the effective delivery of training to ensure that a comprehensive framework of control is established within SPA and Police Scotland.
Ensure the asset system is properly maintained and effective / efficient operation is assured by engagement of the third party provider as required.
Management of key relationships both within Police Scotland and between SPA and Police Scotland to ensure effective financial accounting service provision.
To ensure effective continuous professional and personal development of staff in accordance with the needs of the function.
Responsible for contributing to the wider management of the finance function and for assessing and managing risk within all aspects of the role.
Represent Police Scotland and the Finance department at internal meetings as required.
Will be responsible for assessing and self-managing risk within all aspects of the role.
The above accountabilities and responsibilities are not exhaustive, and the Jobholder may be required to undertake additional duties that are consistent with the level and grading of the role.
Proven knowledge and experience of accounting practices and financial processes, including General Ledger, Asset Management, and Financial Reporting.
Strong controls focus and ability to implement / improve a system of internal contro
Extensive experience of closure of accounts with emphasis on asset accounting; statutory and financial guidance requirements
Excellent working knowledge of accounting systems, especially RAM Asset Management system
Experience of building strong working relationships with stakeholders across finance, estates and ICT functions in particular
Degree in related discipline or relevant experience
CCAB qualification or equivalent professional qualification and/or depth of relevant experience
Personal responsibility and ownership for the delivery of the highest quality and impactful outputs.
Work autonomously with enthusiasm and commitment and without direct supervision.
Use own judgement to develop understanding of issues and to distil key points for decision makers.
Ability to quickly build effective, productive and collaborative working relationships with key stakeholders, both finance and non-finance.
Ability to convey technical information and requirements clearly and concisely to a non-technical audience, helping them to understand relevance and implications.
Confidence and credibility in dealing with senior colleagues and external stakeholders
Demonstrable experience of working as part of a multi-disciplinary, cross-functional team to ensure the needs of all stakeholders are met.
Experience of liaising and negotiating with external suppliers to secure effective resolution of issues, upgrades and implementation of asset accounting systems.
Evidence of delivering high quality results and being able to manage competing priorities in an effective and resilient manner.
Specialist knowledge of data protection requirements, including GDPR legislation, and experience of professionally handling confidential information.
Strong team management capability, with demonstrable experience of leading and motivating a small team (via matrix management, where appropriate).
Commitment to continuous improvement, both for the service and for personal development.
Resilient and adaptable with strong attention to detail
It is envisaged that the role will require regular travel to other sites in Scotland
Public Sector experience
Experience of e-Financials, Oracle based systems
The following essential competencies will be used in the selection process:
1. Respect for Diversity
2. Personal Effectiveness
3. Partnership Working
4. Effective Communication
5. Job knowledge
6. Problem solving
This post is temporary up to 24 months.
During the course of normal working, the jobholder will interact with a range of internal and external stakeholders. These individuals include:
* Finance Teams
* Estates, Procurement, ICT Teams (and others as required)
* Police Scotland budget holders
* External software suppliers