Executive Assistant, Level 2
Posted on Jan 28, 2019 by Preferred Systems Solutions
PSS, Inc. is actively seeking a Level 2 Executive Assistant to join our growing team located in McLean, VA.
TS/SCI with Polygraph (Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Accordingly, US Citizenship is required.)
Must have 5+ years of prior experience in an Executive Assistant or Senior Administrative Assistant role.
Must have earned at least an Associate's degree or Executive Assistant certification.
Ability to obtain extensive knowledge of required protocols, regulations, and policies.
Extensive knowledge of current practices associated with filing and tracking systems, allowing efficient and rapid storage and retrieval of information.
Ability to obtain extensive knowledge of travel and Agency-unique activities to perform as Station POC for individuals on TDY.
Ability to obtain extensive knowledge of operational procedures and cover protocols to meet operations flights.
Extensive knowledge in the use of MS Office, the Internet, and other internal applications necessary to train others.
Thorough knowledge in the use of MS Office Suite applications (especially Excel and PowerPoint), the Internet, and other internal applications necessary to complete routine and moderately complex tasks.
Assessing and interpreting highly complex information from multiple sources and draw insightful conclusions.
Composing and delivering responses to customers' complex questions in a clear and concise manner.
Strong representational skills to attend meetings, events, and forums on behalf of upper management.
Experience in support a Security organization.
Experience maintaining an activity calendar
Experience as an office manager
Experience using JPAS
Roles and Responsibilities:
The candidate will provide general administrative services, and directly support one or more functions or business areas, including: facilities management, finance, human resources, imaging and publishing, information management, logistics, procurement, medical, and security. He/she will provide guidance and assistance to the completion of tasks for general office and/or program support. The candidate will have some autonomy and latitude in planning, organizing, and decision making to fulfill work requirements. The Level 2 Executive Assistant may perform in a team lead capacity, monitor the work flow of other EAs, and provide mentoring and guidance accordingly. The candidate will provide support in the following areas:
Maintains a schedule of appointments for a manager or office, Monitors e-mail and telephones of manager(s) or office members.
Drafts, proofreads, edits and gives final review of all correspondences, Produces other documents such as instructions, spreadsheets, presentations, and reports, Passes and receives clearances and prepares access lists.
Maintains tracking records and filing systems; archives files as necessary.
Maintains and updates databases or spreadsheets.
Prepares, tracks, monitors, and analyzes statistics.
Produces content and materials for briefing packages and presents information through briefings to various audiences.
Prepares and disseminates information to appropriate individuals/offices, processes administrative and personnel paperwork.
Compiles, collates, analyzes, and summarizes abstracting data.
Performs research; retrieves information or documents from databases, and the Internet.
Administers and troubleshoots databases, sets up new user accounts and accesses; runs reports; performs database clean up tasks.
Performs as Action Officer for oversight, monitoring, and reporting on status of task completion related to the execution of a program, process, or transaction.
Evaluates, proposes, and implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.
Plans, schedules, organizes, and executes meetings, conferences, and off-sites.
Participates in meetings and events: serving as recorder or working member of group; may brief or present administrative support related information.
Performs back up duties for other offices within the directorate/office.
Produces and/or prepares weekly status reports on the progress of action items and initiatives for the function or business areas.
Maintains inventory; issues equipment, records, receipts, or supplies.
Assists with the oversight and accounting for inventory.
Plans and supports the transportation of material and people.
Plans and supports office renovations and move management activities.
Maintains accounting records, Processes travel, training, and POV vouchers.
Assists with the approval process for government credit card purchasing, and handles disbursing transactions including airline tickets, metro checks, and general travel information.
Tracks overall budget for component or program.
Performs as a focal point for a program or process.
Assists with a program or process.
Ensures compliance with regulations and procedures.
Coordinates, tracks, and monitors administrative and program support activity.
Day shift, 0800 to 1630, Monday - Friday
Preferred Systems Solutions, Inc. (PSS) is a recognized leader in providing Information Technology, Engineering Services, Program Management, and Consulting Services. For over 20 years, PSS has enabled Government and Commercial clients to achieve their organizational initiatives through the application of high quality, innovative, and cost effective professional services and solutions. PSS provides a positive working environment, with opportunities for advancement in our growing local Federal sector workforce.
Our various customers include: US Army, US Navy, DLA, NAVAIR, DOE, DOS, VA, USDA, TRANSCOM, FBI, DHS, DIA, NGA, GSA, AMBC, DOT and the DOC. Across these customers, we support the following technologies:
If you are a Executive Assistant and are seeking an established, mid-sized company to work for, consider a career at Preferred Systems Solutions! We offer numerous opportunities to expand your experience, in various areas, depending on your individual aptitude and interests. Our employees are not only passionate and driven, but also strive to ensure customer quality is delivered consistently and effectively. In addition to a working environment with opportunities for advancement, we also offer the potential for the following benefits (please inquire further for a full list of benefits):
Insurance (medical, dental, vision)
Paid leave (holiday, sick, vacation, etc.)
401k plan (employer matching contribution)
Computer purchase programs
Potential for clearance upgrade, when possible
Flexible work hours
By joining PSS, you will have the unique opportunity to support various customers across multiple programs. Our excellent recruiting team will not only ensure that we find the best match for your skill set, background, and experience, but will also ensure that we provide you continuous employment through our Workforce Management Program.
PSS is committed to the diversity we bring to the marketplace by being an EEOC/AA employer who is committed to hiring a diverse team of professionals to provide world class services and products aimed at exceeding our customer's expectations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status or disability. PSS is a VEVRAA Federal Contractor.