Job title Department Team Administrator Business Services and Legal departments Location Reporting to Finsbury Circus, London, EC2M 7SH Secretarial Services Manager About the firm Our values Individuality We encourage creativity and develop talent. Commitment To be the best and deliver the highest standard. Stephenson Harwood is a law firm Teamwork (headquarters in London) where our people We work together to build are committed to achieving the goals of our close, long-term relationships clients - listed and private companies, institutions and individuals. Our diverse mix Straight talking of expertise and culture results in a combination of deep local insight and the We say what we mean and do capability to provide a seamless what we say. international service. These values express the personality of our Our experience encompasses corporate, firm. They are the behaviours we encourage commercial litigation and arbitration, in our people and the standards which employment and pensions, finance, marine inform our decisions and actions. and international trade and real estate. We assemble teams of bright thinkers to Our vision to 202 match our clients' needs and give the right advice from the right person at the right To be a successful, independent firm, where time. Dedicating the highest calibre of legal talented people work together in an talent to overcome the most complex entrepreneurial environment, building long issues, we deliver pragmatic, expert advice term client relationships. that is set squarely in the real world. This vision is about who we want to be. It is Stephenson Harwood is fully committed to as much about our values as about our ensuring that all employees are treated character - the attributes we want to see fairly and with dignity and respect and has from all of our people. It also reflects the built a culture that values meritocracy, importance of remaining independent - a openness, fairness and transparency. The clear sign that we are confident in our own firm values individuality and recognises the future. benefits of having a diverse workforce. Team structure Our legal departments are made up of partners, associates, trainees and paralegals, assisted by personal assistants and team administrators. The personal assistants work directly for the legal personnel, with the team administrators assisting all legal personnel and personal assistants. Our business service teams are made up of directors, managers and supervisors, assisted by various other team members. The business service team administrators support all members of the business service teams. General hours of business are 09.0-7.0, although some departments operate a shift system with an alternative shift of 0.0-8.0. Our team administrator roles will be offered in a primary practice group or business service department, although movement to another group or department may occur depending on business requirements. We also offer our team administrators the opportunity to transfer to other team administrator roles as and when they arise. Responsibilities Provide the practice group teams and business service heads and managers with administrative support across all areas Maintain department filing systems, whether paper filing or e-filing Archive documents and files Print, photocopy, scan and engross documents Assist with the creation and preparation of files, bundles, e-bibles and paper bibles, including production of front sheets and spines, ensuring data is captured within the Filetrack records management system Meeting co-ordination, diary management and room bookings Travel management for members of the business service teams for both international and national travel Review and file/update own and fee earner/business service heads inbox and outbox Complete expense reclaim forms in a timely and accurate manner Open, sort and distribute post Document creation in word, powerpoint and excel Maintain and update department's core information for business continuity purposes Maintain and update team pages in Quest Update InterAction (our business development software programme) with meetings, travel, contact reports and business cards Maintain levels of equipment stock and request supplies as appropriate Support fee earners, business service managers and event secretaries with business development activities as appropriate Person Specification Demonstrates the Stephenson Harwood values of individuality, commitment, teamwork and straight talking The candidate must possess good basic knowledge of Microsoft packages. Any knowledge of other legal packages is desirable although full training will be given Typing speed of 40 wpm minimum Attention to detail is essential Ability to communicate with people at all levels Reliable View self as part of a professional team and as such responsible for delivering excellent service. Work proactively seeking to help and support colleagues Possess the ability to respond positively and promptly to requests at all times using initiative to seek solutions to problems This is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.