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Team Administrator

Posted on Jan 24, 2019 by Huntress

Leeds, Leeds United Kingdom
Admin & Secretarial
Immediate Start
£24k - £24k Annual
Full-Time

We are seeking an experienced Secretary and Administrator to join a Leeds based Surveyors firm.

The Role:

Title: Team Secretary and Administrator

Salary: up to £24,000

Job Description:

  • Incoming and outgoing post
  • Receiving deliveries
  • Filing. Creating electric and hard copy files. Archiving
  • Issuing reports - printing, binding and sending
  • Photocopying, printing, scanning, binding, uploading/resizing/transferring photos
  • Maintaining stationary stock and ordering items when necessary
  • Liaising with office cleaners and suppliers (milk man, papers, etc)
  • Health and Safety - Fire warden. First aider. Point of contact in respect of lone-working policy
  • Maintaining a tidy office
  • Ad hoc typing of (mostly) dictations
  • Producing accurate reports, letters and other documents in accordance with standard formats - meeting any agreed deadlines
  • Accurate and up to date filing of correspondence and other documentation
  • Managing own and colleagues diaries efficiently
  • Processing expense claims and travel arrangements
  • Other ad-hoc secretarial and administration responsibilities

What we're Looking For:

The ideal candidate will have a professional and can-do attitude, be self-motivated, flexible and be able to prioritise, multi-task and meet deadlines. He/she will have excellent organisational abilities and a good eye for detail. Other requirements include:

Extensive experience in digital dictation

  • Accurate typing speeds, minimum 45-50 wpm
  • Excellent working knowledge of Microsoft applications with intermediate experience in editing and formatting Excel documents
  • Experience within a similar role
  • Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential
  • Experience of working with Lotus notes would be an advantage but not essential

Daily Hours: 8:30am-5:30pm

Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Reference: 631517473

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