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Office Manager/ Personal Assistant

Posted on Jan 24, 2019 by French Chamber of Great Britain

London, London United Kingdom
Admin & Secretarial
Immediate Start
£40k - £40k Annual

The Recruitment Department of the French Chamber of Great Britain is acting as an agent for its over 570 member companies, one of which is currently recruiting a PA/ Office Manager.

Our clients' company was founded in 2017, as a small Entrepreneurs office in Mayfair, they are looking for an experienced PA and Office Manager to help the MD navigate and dominate both the hospitality and media industry.

Job Type / Category

  • Full diary management for meetings, travel and personal appointments
  • All travel both on scheduled flights and private jets for both business and personal requirements
  • Interaction with the landlords and maintenance teams to ensure that the premises are pristine.
  • To take inventory as and when required and reorder prior to a low stock
  • To manage deliveries, to report on staff members concerns and queries
  • Restaurant reservations and organising private dinners and catered chefs for private parties and events
  • Full access to inbox, which needs to be closely monitored (both incoming and outgoing mail)
  • Booking all personal appointments, such as social, medical, physical and homeopathic
  • Process all expenses
  • Other ad-hoc tasks as required

Required Education, Skills and Qualifications

  • A pro-active approach to work, with strong use of initiative and common sense
  • Be highly discreet, with a strong understanding and respect for confidentiality
  • Have a positive work ethic with a no-fuss, can-do approach to ensure work gets done quickly and efficiently
  • Can remain calm and always measured, especially when under pressure and working to tight deadlines
  • Have a friendly but professional approach, with the ability to build rapport quickly with internal and external contacts
  • Be a polished and confident communicator
  • exhibit excellent spelling and grammar.
  • Excellent organisation, time-management and prioritization skills with the ability to juggle multiple tasks at the same time
  • Detail oriented, with high levels of accuracy
  • Flexible and accommodating approach to the job; willing to respond to mobile phone and email requests out of office hours as required
  • Strong IT skills - in particular, proficiency in Outlook, Word, and Excel

Reference: 625896158

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