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Senior PA with Management experience

Posted on Jan 18, 2019 by Alexander Mae (Bristol) Ltd

City, Bristol United Kingdom
Admin & Secretarial
Immediate Start
£29k - £29k Annual
Full-Time

The Company:

Our client is a legal law firm who are approachable, knowledgeable and straightforward. They are proud their people and their culture. They are known to deliver on client service and sector-based knowledge for their clients. Attracting professional, friendly and talented staff, is genuinely important to them

The Job:

We are delighted to be assisting our client for their need for a Senior PA on a 13 months fixed terms contract

Key Responsibilities within this role will include:

  • To be responsible for the delivery of a professional support service to the Advisory team.
  • Provide a highly professional, effective and proactive PA support to a number of lawyers.
  • Support the Business Support Managers (and other Senior PAs) in the development and effectiveness of PA and admin working practices
  • Manage workflow and support and develop a team of five PAs
  • Develop strong working relationships with staff and key clients in our international offices ensuring open and proactive communications
  • Proactively take responsibility for all travel arrangements, conference bookings and meeting room bookings for externally sponsored events
  • Anticipate and avoid potential diary clashes, provide conference dial in or VC details for all organised meetings in advance.
  • Develop strong working relationships with key clients. Anticipate, mitigate and resolve potential client relationship issues or concerns
  • Responsibility for the billing process, including complex fee arrangements for both domestic and international client relationships
  • Demonstrate excellent Word skills, with the ability to amend and format large and complex documents where necessary.
  • Work closely with the PAs within the group
  • Filing, scanning of post, drafting correspondence and communications
  • File opening, closing / arranging off-site storage of files.

The Person:

For this role our client is looking for someone with a positive, reliable and enthusiastic attitude and fantastic senior level PA experience. In addition to this they are seeking someone with people line management experience

  • Strong natural leadership qualities with experience of managing, organising and delegating to people and resources including managing workflows
  • Enthusiastic and positive approach
  • Essential to have good organisational skills and be able to prioritise work
  • Flexible and enthusiastic
  • Ability to work under pressure with little supervision
  • Essential to work with confidentiality, discretion and diplomacy.
  • Ability to pay close attention to detail (in particular in managing complex billing arrangements).
  • Excellent IT skills (Microsoft word, Excel, Outlook).

The Benefits:

Super benefits to include 5% contributory pension, private medical insurance, travel insurance, life assurance, gym membership, cycle to work scheme and child care vouchers

The Hours:

Monday - Friday 9am - 5pm, 35 hours per week

The Location:

Central Bristol, no car parking.

The Salary:

Up to £28,000 - 29,000

Reference: 619977926

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