Group HR Administrator

Posted on Jan 20, 2019 by Anonymous

Banbury, Oxfordshire United Kingdom
Recruitment Consultancy
Immediate Start
£22k - £25k Annual
Full-Time
If you have ambitions of developing your exceptional administrative skills within the HR arena, this role offers huge potential for a system and tech savvy office administrator. With continued expansion through acquisitions, the HR team is relied on heavily to deliver accurate and timely services to the business. You'll help find new ways to streamline and drive efficiencies that will futureproof HR administration across the full employee life-cycle. You'll add value and take responsibility for the day to day admin and policy queries. This is a full-time position, Monday to Friday. We would like to talk with you if you have an HR generalist background or a proven ability to work in a highly confidential environment.

Main Responsibilities of the Group HR Administrator

* To be responsible for all HR Administration relating to the employee lifecycle - new starters, leavers, internal changes, absence, benefits, training, appraisals, disciplinary's etc
* Ensure we are continually legally compliant such as adhering to right to work checks, driving licence checks and maintaining accurate and up to date records
* Ensure all applicable HR filing and archiving is regularly carried out in line with GDPR principles
* Accurately maintain the Human Resources (HR) & Time & Attendance (T&A) system with any changes that affect the HR, T&A & Payroll system (Sage) within relevant payroll timescales, such as:- setting up new employees on Clock in terminals and within the system, processing leavers, updating internal changes such as new role / salary or shift changes etc
* Monitor T&A system to check that employees have clocked in/out correctly to ensure data is accurate for payroll run
* Communicate all employee changes (New starters, leavers, internal changes, overtime, sickness) to Payroll each month
* Conduct HR inductions and organise / assist with any training needs as required and record as required
* Update Training matrices as appropriate when training has been completed or for new starters / leavers / internal changes
* Assist HR Business Partner & Recruiting Managers with recruitment as required i.e. arranging interviews, rejecting candidates
* Take minutes in Investigatory / disciplinary meetings when required
* Answering queries from colleagues and managers which relate to policies and benefits by email, phone or through face-to-face conversations, escalating to HRBP where necessary
* Raising purchase orders and processing all reward-related invoices for HRBP signature
* Make recommendations for changes and update the HR Policies and Self-service system where applicable to ensure the business remains legally compliant
* Assist the HR Business Partner with projects and any other ad-hoc duties as required

Skills Required for the Group HR Administrator

* Strong previous experience of working in an administrative role
* Ideally a proven experience of working within an HR function and good working knowledge of HR policies and procedures
* CIPD Level 3 qualification would be advantageous, but equivalent experience is just as valuable
* Ability to work in a fast-paced environment
* High degree of PC literacy with a strong working knowledge of spreadsheets and word processing packages
* Previous use of HR/Payroll systems
* Focused on providing an excellent service to customers
* Has a passion for organisation - planning and time management skills are essential
* Attention to detail and accuracy is essential
* Self-starter with ability to work on own initiative; motivated by achievement
* Confident, resilient, with good interpersonal and communication skills, with the ability to interact comfortably with all levels of the business and other departments as necessary
* Will adhere to the company's standards and motivated to operate to high standards at all times
* Fully understands the need for professionalism and discretion at all times
* Previous experience with acquisitions would be an advantage but not essential

What's in it for you?

You'll have the opportunity to take full ownership of the HR administrative process, with the freedom to bring fresh ideas. With streamlined processes in place, you'll have the opportunity to grow your HR knowledge and continue to build your HR career.

Location: Banbury, with occasional travel to other sites

Hours: 08:30 to 17:00, Monday to Friday

Salary: £22,000 to £25,000 per annum + annual bonus, subject to targets

Holidays: 23 days, rising to 25 days

Other benefits following the qualifying period

Reference: 615558929

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