Payroll & Human Resources Coordinator - Boston, MA

Posted on Dec 16, 2018 by CIC

Boston, MA 02101
Immediate Start
Annual Salary

Payroll & Human Resources Coordinator - Boston, MA

Boston, MA

Talent Acquisition and Training


CIC is looking for a highly capable, self-directed individual who will report to both the Finance and Talent Development teams. This is a great opportunity for someone who has hands-on experience with various facets of payroll, talent development, and human resources, and who enjoys working in a fast-paced environment.


Founded in 1999, CIC's mission is to improve the world by helping exceptional entrepreneurs innovate better and faster. We offer carefully curated working environments that combine private, secure offices alongside shared amenities in locations across Boston, Cambridge, Miami, Philadelphia, Providence (2019), Rotterdam, St. Louis, and Warsaw and are growing into other cities, within the US and abroad. We currently serve 1800+ startups, growth companies, and branches of larger organizations, representing for-profit, mission-driven, and non-profit sectors across a wide array of industries. The spaces are purposefully designed and built for innovation, featuring tailored workspaces such as biotech and robotics laboratories, and bring together frequent, large gatherings of the best and brightest innovators and entrepreneurs.

CIC currently has over a million square feet of space under lease and is actively pursuing campuses in additional cities globally, including Dublin, Tokyo, Bilbao, and Sydney, with plans to grow to 50 cities over the next 10 years. We pride ourselves on displaying a high degree of care and accuracy in everything that we do, and we work to ensure that our clients thrive every day that they are in our space. We believe that our ability to support world-changing entrepreneurs is only as good as the people who make up our teams, and as such we are looking for people who are interested in contributing to--and improving--the way we work.

We invite you to explore all our openings and learn more about our teams here .


If you are an articulate, ethical individual who is highly organized, detail-focused, and interested in a career path in payroll administration and/or human resources, this might be the perfect fit. If you like to work hard, but have fun while doing it, you'll definitely enjoy the work culture at CIC!

  • The ideal candidate will possess the following characteristics:

  • Self-motivated with the desire to learn all aspects of our business from the ground up

  • Personable and naturally enjoys helping others

  • Detail oriented, extremely thorough, and well organized with solid time management skills

  • Possesses a high degree of integrity and discretion: this role will have access to sensitive, private data, such as compensation information, performance review feedback, and other personal information

  • Takes ownership of tasks and follows them through to completion

  • Is a true team player with the capacity to foster and maintain positive working relationships with individuals from a variety of backgrounds and experience levels, treating everyone as an equal.

  • Brings a fresh perspective and new ideas to everything

  • Communicates professionally and effectively, both verbally and in writing, with team members and other staff members

  • Able to weigh priorities for all relevant teams and have the critical mindset to evaluate overall priorities for the organization

  • Ability and desire to identify and present potential ways to increase systems efficiency and effectiveness


    This position supports the Finance and Talent Development teams, and a great deal of the work will be independent and focused on administrative support. Additionally, some of the work will require coordination and collaboration with many individual CIC staff members. Potential responsibilities may include:

  • Maintain CIC's US payroll function by collecting, calculating, and entering data, including timecard management, and updates of payroll records (e.g., entering changes in exemptions, insurance coverage, savings deductions, job titles and department/division transfers)

  • Manage our company's paid time off (PTO) system for all employees, including, but not limited to, tracking employee vacation and sick time, creating "PTO Trackers", and reconciling accruals

  • Liaise with ADP, our payroll provider, on a variety of processes we administer in coordination with ADP (including benefits, payroll, PTO, etc.)

  • Assist in administering many aspects of our human resources information system, Namely, as it relates to promotions, transitions, onboarding and offboarding

  • Provide an internal resource for staff for basic payroll, benefit, and some HR inquiries

  • Foster employee confidence through ongoing safeguarding of personal information and maintaining confidentiality of employee discussions and correspondence

  • Own or assist with various administrative aspects of the employee transition processes (onboarding, transitions between roles, and offboarding/terminations), working with both the Finance and Talent Development teams

  • Provide support and assist with general administration for the Talent Development and Finance teams on a variety of other human resources administrative projects as their needs change and as both teams grow


    In addition to helping our clients achieve great things, we work to ensure that our employees are healthy and supported. Some of the benefits of being here include:

  • Fun people in a dynamic space . We pride ourselves on finding driven and bright collaborators who are eager to lend their own unique skills to the team, as well as to our inspiring clientele. The number one reason CICers say they like working here is because of their colleagues!

  • Personal growth. This is a great opportunity to learn and develop skills within the epicenter of the innovation community at a growing company.

  • Discounted services and memberships on tools to make your life happier/healthier such as gym memberships, tech and design support, hotel stays, and other fantastic options.

  • Regular massages, access to a nursing room, secure bicycle parking, a game room, a gym, shower rooms with towels, and stocked kitchens.

  • Central location. CIC Cambridge is a stone's throw from the Kendall Square MBTA Red Line stop. CIC Boston is centrally located in downtown Boston and is within walking distance to the Blue, Green, Orange, and Red line.

  • Great benefits! See more below.


  • Bachelor's degree, training, or equivalent experience

  • One to two years of professional experience administering payroll systems

  • An interest in a long-term role. We are a growing company, and we like to hire people who can grow with us over the years.

    Starting compensation is $53,315 per year plus 100% of the cost of a premium healthcare and dental package, long and short-term disability, life insurance, 401k matching after the first year of employment (must be 21+), and twelve holidays plus two weeks paid vacation from the start (more with seniority). Annual reviews with raises significantly above the national average every year for those on track with strong performance.

    CIC is committed to building teams that reflect the fabric of the cities we support. We are proud to be an equal opportunity employer and consider all qualified candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. If you have a disability or special need that requires accommodation please let us know.

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  • Reference: 599317923