Human Resources Associate
Posted on Dec 9, 2018 by Chapin Hall at the University of Chicago
Chapin Hall is an independent policy research center affiliated with the University of Chicago, one of the world's premier research universities. Chapin Hall provides public and private decision-makers with rigorous data analysis and achievable solutions to support them in improving the lives of our most vulnerable children, youth and families. Chapin Hall's impact derives largely from the distinctive marriage of the most rigorous academic research with innovative partnerships with the public systems, institutions, organizations, and programs that are in a position to best deploy that research. For more information about Chapin Hall, please visit our website.
Chapin Hall at the University of Chicago is seeking a Payroll/Human Resources Associate to actively contribute to HR administrative efforts in support of the organization. The Payroll/HR Associate will be customer-focused and provide support to all levels of staff within their areas of focus. The individual will also gain a greater understanding of overall Payroll, Employment, and HR operations through a variety of functions within a non-profit, academic setting.
The position will report directly to the Director of Human Resources.
The primary responsibilities of the position are as follows:
- Act as a payroll administrator ensuring accurate and timely semi-monthly processing of payroll
- Generate reports necessary for payroll processing efforts; file and organize payroll records ensuring compliance with federal, state, and local laws; serve as a resource on laws applicable to Chapin Hall's payroll process and policies
- Establish staff Outlook reminders for individual timesheet submissions and line level/supervisor approvals; send reminders to staff and line level/supervisor approvers with outstanding timekeeping tasks
- Assist staff and other administrative departments with payroll and/or staff inquiries
- Maintain and update all payroll/leave related staff information in the HRIS system (i.e. Sentric)
- Participate in the management of the HRIS system and seek improvements as necessary
- Update all staff related information in Costpoint-Deltek associated with status changes, leaves, and PTO accruals, etc
- Ensure timely and accurate setup of all new hires in Costpoint-Deltek in partnership with Financial Operations
- Troubleshoot with staff, line level approvers, and supervisors regarding systems related issues
- Act as a liaison between the HR Department and Financial Operations; partner with Director of Financial Operations as needed
- Ensure monthly/quarterly leave reconciliations are completed timely and findings shared appropriately
- Partner in recruitment and selection efforts by posting and advertising open positions, initiating background checks, e-verify, and ensuring appropriate applicant tracking and compliance
- Initiates the onboarding email to all new hires regarding key policies, forms, and background checks
- Completes and sends incoming persons reports to internal stakeholders for new hires and updates accordingly
- Prepares new hire orientation information for both Chicago-based and remote staff and follows up with new hires regarding their bio information for the Communications department
- Schedules data security trainings, in partnership with Research Technology and tracks attendance
- Processes all HR department invoices for payment
- Perform additional duties as assigned
- Bachelor's degree in human resources, business administration, or a related field of study required
- 2-4 years of total work experience in an office setting to include 1-2 years of practical payroll experience
- Demonstrated experience and knowledge with Payroll systems required; prior experience with Sentric a plus
- Demonstrated experience and knowledge with financial management software a plus; prior experience with Costpoint-Deltek preferred
- Ability to work ethically with sensitive and confidential information
- Excellent interpersonal, oral/written communication skills, and the ability to work with all levels of staff
- Excellent computer skills in MS Word, Excel, Powerpoint, data entry, etc.
- Strict attention to detail, good organizational and time management skills; self-motivated
- Strong initiative, problem solving, and continuous improvement skills
- Previous experience in an office setting performing related duties, preferably in a non-profit or academic environment
MINIMUM PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
·Must be able to remain in a stationary position for extended periods of time.
·Must be able to operate a computer extensively for four (4) or more hours per day.
Pre-employment background checks are required for all Chapin Hall at the University of Chicago positions.
To express interest in this opening, please visit our website.
Formal expressions of interest are accepted online only. A cover letter, resume,
and reference contact information are required to be considered for this position.
Individuals in need of reasonable accommodations to complete the application process should contact Human Resources by calling , or by sending an email.
Chapin Hall at the University of Chicago is an Affirmative Action, Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law.
Chapin Hall Center for Children at the University of Chicago offers a vibrant and collaborative intellectual community dedicated to policy research that improves the policies, programs, and practices that promote the well-being of children, families, and their communities. Chapin Hall's impact derives largely from the distinctive marriage of the most rigorous academic research with innovative partnerships with the public systems, institutions, organizations, and programs that are in a position to best deploy that research.