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Administrative Associate

Posted on Dec 10, 2018 by HEPCO INC.

New York, NY 10001
Immediate Start
Annual Salary

Description of Work:

The candidate will be required to assist Construction Manager in performing administrative tasks in the office. Such tasks may include preparing memorandums, reports, and Powerpoint presentations. The candidate will also be responsible for answering phone calls, sending reminders, scheduling meetings, and updating PSRs, and filing systems as well as supporting Construction Manager's office staff for smooth and professional operation of their office.

Qualifications Requirements:

High School diploma plus 5 years Full time secretarial experience, or BA degree plus one or more years of experience, or Associate Degree plus two to three years of experience.

Experience Requirements:

Perform complex, administrative and secretarial duties while maintaining an efficient work environment and understanding the highly confidential nature of the position. Type memorandum and transmit correspondence. Prepare statistical and financial reports. Answers telephone, screen calls, and take messages. Organize and maintain filing system. Maintain appointment calendar, schedules meetings and prepare material for meetings. Be able to take notes in the meetings and prepare meeting minutes. Monitor and manage the office supplies. Performs other duties as assigned by the Construction Manager for smooth and professional operation of their offices.

Special Skills/Training Requirements:

Strong written, verbal and interpersonal communication skills, including a working knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.

Prior experience working for a general contractor, construction company, engineering consulting company, architectural design company or similar industry is essential.

Reference: 598099533