Team Coordinator Fixed Term Contract

Posted on Dec 12, 2018 by Royal Sun Alliance

London, London United Kingdom
Admin & Secretarial
Immediate Start
Annual Salary

Team Coordinator FTC

The job holder will be involved in planning and delivering a wide range of administrative and support services that help the team meet all deadlines and its accountabilities. You will spend the majority of your time providing administrative support, collecting and analysing information, producing detailed documents, presentations, managing digital filing and administrative systems. You will work in a team environment, liaising with and meeting the needs of the People & Change Director and their team.

Role Requirements

* Organise the Director's diary and activities so as to make the best use of his/her time and meet his/her requirements and priorities * Ad-hoc complex diary management for senior members of the team * Screen, prioritise and annotate incoming information and communications (telephone, digital , paper); responding, re-directing or referring to the Director as appropriate * Create correspondence, reports, spreadsheets, documents and presentations for meetings, creatively formatting and presenting information when necessary for the team * Maintain required brought forward systems and action logs, across the team, initiating and/or progressing own and others actions as necessary to ensure timely and appropriate activity * Plan and manage own workload to maximise efficiency, reflect priorities/deadlines and accommodate changing requirements * Maintaining Team SharePoint HR Pages, updating any outdated information to ensure the content is always current and useful. * Providing logistical and administrative support for required meetings, events, e.g. leadership meetings when required * Pay and track in partnership with Group shared budget coordinator invoices, expenses against budget * Contribute to the management of good and effective working relationships between the team and others, internally and externally, through courteous and efficient communications, interactions and pro-active to foster a positive team environment * Operate and comply with all relevant office procedures e.g. expense claims, documentation standards and templates * Provide 'buddy' back up and support, covering for absence and peak workloads for other team co-ordinators as required.

The Individual

Required Knowledge, Experience & Skills The successful job holder will have extensive experience in administration and proven track record in using appropriate systems, tools and time management work planning. With an ability to work closely and credibly with Senior Director and leaderships team as well as internal Stakeholders across the businesses to enable the team to seamless delivery for the business. The job essential skills lie in: * Expertise in Planning and Time Management * Effective communications skills * Building effective relationships, * Use of all relevant software * Influencing Skills Key Performance Indicators Satisfaction of People & Change Director and key stakeholders in terms of:- * Level of expertise, knowledge and quality of service, advice and guidance * Support the HR transformation and new operating model * Role model people expectations, * Achievement of individual objectives Reporting Line * Reports to the People & Change Director

Reference: 597595295

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