Regulatory KYC/AML Policy Specialist - Firmwide Operations

Posted on Dec 15, 2018 by Morgan Stanley USA

New York, NY 10001
2 Dec 2018
Annual Salary
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Operations is one of the largest divisions in the firm and has diverse responsibilities, including correctly settling and recording millions of transactions per day, identifying and mitigating all operational risks, developing strong client relationships and partnering with technology to realize the full potential of IT and e-solutions. Throughout, the Operations department continually seeks ways to improve while actively supporting the development of new businesses, structures and markets.

Legal Entities Group (LEG) is part of Shared Service & Banking Operations and is responsible for legal entity data processing, which includes validating and maintaining external legal entity data and documentation, and for managing regulatory programs that rely upon legal entity data, including KYC/AML. As a key component of the client onboarding process, LEG partners closely with the Legal and Compliance Division, Risk Management, Operations, and other groups to help the Firm's business units comply with Client Identification Procedures (CIP) and certain other regulations that involve data and/or documentation requirements. Non-KYC/AML regulatory processes the team supports includes obtaining Qualified Institutional Buyer Certificates from 144A eligible clients, Form 1 to Schedule A from Prime Brokers, and mailing of regulatory required letters to clients.

The successful candidate will be familiar with AML/KYC compliance policies in the US and potentially other jurisdictions as well as the client onboarding process in general, as well as the ability to evaluate complex corporate structures through the review of public and private documents and information sources. The candidate should be able to work efficiently with tight deadlines while maintaining high levels of quality in their work. The individual must promote excellence; diversity, quality, respect, inclusivity and drive their own self development. The individual will be a pro-active person with a strong desire to succeed. Effective communication skills are a key part of this role as it requires building and maintaining strong working relationships, with all stakeholders, in a challenging environment.

Core Responsibilities:
- Face-off with key stakeholders in the onboarding process, including Business Units, Compliance, Risk, etc. to manage day-to-day Run-The-Bank (RTB) functions of LEG including regulatory & product documentation for client on-boarding, data management, and data quality management.
- Review and respond appropriately to exception reports and management reports designed to help manage risk (regulatory risk, operational risk, etc), workload, and performance of staff. Improve quality and effectiveness of these reports and coordinate with others to establish new reports where needed.
- Perform Quality Assurance (QA) checks on a regular basis, address issues identified in QA checks, and improve existing QA checks.
- Perform user acceptance testing for enhancements to technology-based processes, controls, and applications.
- Create, improve and maintain written procedures.
- Respond to inquiries from Legal and Compliance, Internal Audit, and regulators.


- Solid knowledge of KYC and AML Compliance policies and how they are applied in a U.S. banking environment
- Strong understanding of the Client Onboarding Process and documentation/information specific to KYC/AML and the various different types of entities
- Knowledge and understanding of the various financial products offered across business lines.
- Solid judgment to know when to escalate issues and take charge when needed to prevent or minimize the impact of issues.
- Ability to multi-task and prioritize tasks according to criticality.
- Ability to think strategically and provide insight into how to improve existing business and technology processes.
- The ability to evolve as policies and procedures continue to change
- Excellent communication skills, both verbal and written to effectively communicate with global teams, business units, technology, and senior audiences.
- Intermediate to advanced Microsoft Office Applications (MS Access, MS Project, Powerpoint, Word, Excel, Outlook)
- Minimum 3-5 years of relevant experience performing client KYC due diligence.
- Fluent in Spanish a plus. Regulatory KYC/AML Policy Specialist - Firmwide Operations

Reference: 597344321

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