Offender Records Associate - Military Veterans Preferred

Posted on Nov 13, 2018 by DHS/Sand Ridge Secure Treatment Center

Mauston, WI 53948
Public Sector & Government
Immediate Start
Annual Salary
The Wisconsin Department of Health Services (DHS); Division of Care and Treatment Services (DCTS); Sand Ridge Secure Treatment Center (SRSTC) is recruiting to fill an Offender Records Associate position in Mauston, WI.
Sand Ridge Secure Treatment Center opened in 2001 and houses Wisconsin's Sexually Violent Persons Program. The goal of the center is treating and teaching patients with a history of sexual aggression toward the goal of providing a safe return to the community.

State of Wisconsin benefits include 3.5 weeks of vacation, 9 paid holidays, ample sick time, a top rated health plan, multiple insurance options and an exceptional retirement plan.

Work hours are 7:45 a.m. to 4:30 p.m., Monday through Friday, with weekends off.

Click here to see what working for the State of Wisconsin is all about!

Position Summary : This position is responsible for the maintenance, security, and flow of records, documents, forms, and patient files through the records unit and to other internal and external stakeholders. This position processes court orders; provides assistance to patients, institution staff, attorneys, law enforcement agencies, courts, other agencies, management staff, and the public regarding procedures related to patient movements, visits, and legal document copy requests; scheduling all patient professional visits and telephone calls; and processing the patient annual re-exam paperwork and reports.

In addition, this position coordinates the release of patient information; performs technical treatment record functions; maintains active and inactive patient permanent charts; reviews treatment records for accurate patient name and completeness; and processes admission, treatment, and discharge information according to Ch. 980.

This position will adhere to all federal and state regulations regarding privacy and confidentiality of all patient information including the Health Information Portability and Accountability Act (HIPAA) and is responsible for ensuring that the proper releases and court orders are received prior to releasing any patient information in order to protect the patient s confidentiality.

Special Notes :
Due to the nature of these positions, all applicants will be required to allow the DHS to conduct a background check to determine whether the circumstances of any convictions may be related to the job being filled.

All appointees will be required to receive a TB test, which will be administered by SRSTC or medical personnel approved by the facility prior to their start date.

Qualifications :
Minimally qualified applicants will have:
  • Experience working with a variety of computer programs such as: Microsoft Office Products (e.g.,Word, Excel, Access, Outlook etc.), including creating databases and spreadsheets
  • Experience providing customer service/support (e.g., directing phone calls, gathering information, answering questions, providing instruction, serving as a liaison, resolving customer complaints/conflict, etc.)
  • Experience maintaining a record system (e.g., data collection, data entry, maintaining a filing or tracking system, providing data or records in response to records requests)
  • Ability to type at least 45 words per minute (A typing test will be required)
Well qualified applicants will have:
  • Experience working in an environment that handles sensitive or confidential information such as: healthcare, government, etc.
  • Experience applying organizational/time management skills in order to prioritize and complete assigned tasks efficiently
  • Experience maintaining positive working relationships by utilizing effective oral, written and communication skills
How To Apply :
Click on the Preview Assessment link near the top of this announcement to view the qualifications that will be evaluated in the initial part of the selection process.

After you have previewed the assessment and would like to apply for this position, click Log In to access your existing account or to create a new account if you do not already have an account in the system. After you have logged in, click Apply Now. You will be asked to provide your personal information. Attach your current resume and letter of qualifications (in a Word or PDF compatible format ). To be considered for this position applicants must complete the online process. Failure to submit all required materials will result in an incomplete application and ineligibility for this position. Application materials will not be accepted if received in an incompatible format, an email, as a hard copy or a fax.

Applicants deemed eligible will be invited to participate in the next step of the selection process. If you have any questions regarding the application process, please contact the HR Specialist on this announcement.

Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or former employees as a reinstatement) must complete the online application process to apply.

Please note: Important communication regarding this recruitment will be sent via email.

DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans are encouraged to apply. For complete information on veterans hiring programs that may benefit you, please visit the Employment Assistance page on the Wisconsin Department of Veterans Affairs website

DHS/Sand Ridge Secure Treatment Center

Reference: 570231904

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