Supervisory Grants Management Specialist (Grants and Other Transaction
Posted on Nov 11, 2018 by Library of Congress
This position is located in the Grants and Other Transactions Division, Contracts and Grants Directorate, Operations and Administration.
The position description number for this position is 379099.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
This is a supervisory, non-bargaining unit position.
Learn more about this agency
Oversees and implements the management and administration of a nationwide grant program. Manages and administers individually and through subordinate staff a national program relating to grants, cooperative agreements, and fellowships. Provides program management and oversight for all activities leading up to award of a grant and administration during the life of that grant. At the direction of the Chief of the Grants and Other Transactions Division oversees investigation, data gathering, processing of information, finalizing and administering of competitive and non- competitive grants, ensuring compliance with applicable laws, regulations, procedures and policy. Conducts special studies as assigned by the Chief of the Grants and Other Transactions Division.
Manages and administers Library contractual programs that have specialized authority, including contracts for individual experts and consultants, interagency agreements, and contracts awarded involving the use of non-appropriated and appropriated funds not subject to the federal acquisition regulation. Executes against established performance measures, monitors, and evaluates performance to ensure that staff, processes, and applications continually meet these standards. Reviews major transactions prior to issuance and implements adequate controls for all transactions not subject to direct review and approval. Awards and administers contracts for complex, high visibility, and sensitive procurement actions involving novel or highly tailored negotiates agreements among multiple parties.
Provides effective acquisition services to Library clients and external users through persistent involvement and active communication.
Communicates work processes, policies, and staff expectations to consistently fulfill client needs and exceed expectations for timely, responsive, quality services. Balances workload across the section to ensure timely completion and to enhance employee competence. Applies acquisition expertise to make informed business decisions and provide sound advice to clients. Monitors and assesses impact of decisions on stakeholders, recommends and implements operational improvements for the Library's contract and grants operations. Supports the fiduciary responsibility of contracting officers by implementing appropriate controls, checks, and balances.
Provides expert advice and guidance on the most challenging problems facing the Library with responsibility for executing a program of national or international scope and impact, such as justifying or providing supplemental guidance as needed.
Under the direction of the Chief of the Grants and Other Transactions Division, provides technical advice and assistance to Library managers and staff as well as applicants, contractors, and program participants concerning plans, regulations, directives, guidelines, procedures, and instructions in implementing Library administered grants and other transactions.
Supervises a group of employees performing work up to the GS-13 level. Provides administrative and technical supervision relative to the staff supervised. Plans work to be accomplished by subordinates, sets and adjusts short-term priorities, and prepares schedules for completion of work; assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees; observes workers' performance; demonstrates and conducts work performance critiques. Establishes guidelines and performance expectations for staff and clearly communicates these through the formal employee performance management system. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Recommends appointment, promotion, or reassignment and develops work improvement plans, recommending personnel actions as necessary. Provides advice and counsel to workers related to work and administrative matters. Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases. Reviews and approves or disapproves leave requests and certifies time and attendance records for staff. Assures that subordinates are trained and fully comply with safety regulations and safeguard sensitive and personally identifiable information (PII) of employees. Furthers the objectives of diversity and inclusiveness by taking positive steps to assure the accomplishment of diversity and inclusiveness and by adhering to nondiscriminatory employment practices in regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, gender, sexual orientation, national origin, non-disqualifying disability, age, or other non-merit factor.
Supervisory status Yes
Promotion Potential 14
Job family (Series) 1109 Grants Management
Conditions of Employment
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
Ability to supervise and lead a diverse workforce.**
Ability to manage grants, contracts, and other transactions.**
Ability to develop and maintain effective customer relationships.**
Ability to communicate in writing.
Ability to apply business acumen.
Ability to provide program management, evaluation, and oversight.
Ability to communicate effectively other than in writing.
Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.
The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.
Applicants must submit a complete application package that is received by the closing date of this announcement.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify (see application details). The decision on granting reasonable accommodation will be on a case-by-case basis.
Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of disability when applying for this position. The certificate of disability must verify that the applicant has a severe disability and may be issued by a State Vocational Rehabilitation Office, a Disability Services or Career Services Office of the applicant's college or university, or the Department of Veterans Affairs. The date of certification must be within three (3) years of the vacancy closing date and must be submitted with your application. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at (see application details) or email (see application details). FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.
The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.
Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.
The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.
Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.
Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.
For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: ..... click apply for full job details