Executive Legal Secretary

Posted on Nov 13, 2018 by Squire Patton Boggs

Houston, TX 77002
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
The Houston office is seeking an experienced Executive Legal Secretary to provide legal and administrative support to our Corporate and Energy attorneys. The ideal candidate will have a minimum of 3 years of legal secretarial experience, preferably in a law firm, and will be able to work closely with a diverse group of professionals. This position requires fluency in English, and proficiency in Spanish and Portuguese is preferred.

‚ÄčResponsibilities :

-Draft, revise, and format legal documents, correspondence (including
e-mail), reports, spreadsheets, expense reports, memoranda, and
complex documents that may require advanced word processing skills.
-Transcribe legal documents, correspondence, and reports from rough
draft, dictation, or transcription.
-Perform administrative tasks such as preparing expense reports, check
requests and time entry, as requested.
-Maintain attorneys' calendar, schedule appointments, meetings,
business trips, sensitive client matters, and prepares mailings.
-Coordinate domestic and international travel arrangements, and prepare
travel expense reports.
-Opens new files, initiates conflict of interest checks and business
intake with appropriate department, and maintains all client and
general files.
-Keeps files current and filing up-to-date for each client/matter.
-Coordinates review, correction, and transmittal of attorneys' bills.
-Conducts periodic review of files to prepare files to be closed.

Reference: 569335871

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