Fiscal Coordinator (FA 2) - DOH4290

Posted on Nov 13, 2018 by Washington State Department of Health

Olympia, WA 98501
Public Sector & Government
Immediate Start
Annual Salary
Description Fiscal Coordinator (FA 2)
Office of Financial Services
Tumwater, WA
The Opportunity

The Fiscal Coordinator provides critical fiscal monitoring, tracking, payment, and reporting of grants and contracts for the programs and sub-programs of the Office of Nutrition Services (ONS). Key responsibilities of the position are financial review, fiscal reporting, understanding of program funding sources and cycles, and recording spending plans and budget adjustments. The Fiscal Coordinator supports the agencies mission to protect and improve the health of all people in Washington State by assuring fiscal accountability of funds that provide nutrition education and assistance to low-income families in Washington.

The Office of Financial Services (OFS) provides leadership and support for the agency priorities and programs through quality budgeting, contracting, grant management, purchasing, facility management, and accounting services. The office ensures financial compliance with state and federal laws, regulations, and reporting requirements in addition to performing agency-wide financial activities. The division also ensures operational effectiveness and financial stability of the agency. Within OFS, the Program Financial Management Section monitors the day-to-day fiscal operations of the agency, ensuring funds are effectively requested and used in alignment with the agency's mission and goals.

This is a full-time permanent Fiscal Analyst 2 (FA 2) position.
About DOH and our Employer of Choice Initiatives

Washington State Department of Health (DOH) works with federal, state, tribal, and local partners to help people in Washington stay healthy and safe. Our programs and services help prevent illness and injury, promote healthy places to live and work, provide education to help people make good health decisions and ensure our state is prepared for emergencies. To learn more about the agency, visit our website , DOH Infographic , and see what it's like to !

DOH is a great place to work and has implemented several "Employer of Choice" initiatives, including:
  • We are committed to diversity and inclusion . DOH fosters an inclusive environment that encourages all employees to bring their authentic selves to work each day. We strive to hire, develop, and retain a competent and diverse workforce that is reflective of the customers we serve.
  • We have an engaging program which offers programs that support healthy behaviors and work/life balance. Our program provides wellness education, access to healthy food, physical activity classes, stress relief, and many other resources to support a healthy you.
  • We support a healthy work/life balance by offering flexible/alternative work schedules, and mobile and telework options. (Depending upon job duties.)
  • We are making exciting steps towards modernizing our workplace by providing motivating and inspiring workspaces that promote creative thought, innovation, and collaboration among co-workers.
  • We have an Infant at Work Program that is based on the long-term health values of breastfeeding newborns and infant-parent bonding. Eligible employees who are new mothers, fathers, or legal guardians can bring their infant (6 weeks to 6 months) when returning to work. (Depending upon job duties and work location.)
What will you be doing? - Duties include
  • Maintain and update Local Agency Budget Spreadsheets for WIC's 63 sub-recipients assuring compliance with Title 7 part II CFR 246.13.
  • Process Cascades project contractor payments.
  • Support, assist and backup other staff with the processing Local Agency Contract Payments.
  • Assist, support and backup other staff providing customer service and resolving payment issues for sub-recipients and agency's Grants office.
  • Track sub-recipient contracts for status, amendments, expenditures, and encumbrances to assure full expenditure and allow time for any needed renewals or adjustments.
  • Create, update and maintain Breastfeeding Peer Counseling (BFPC) and Cascades project Budget reports and send to program and project managers.
  • Develop and maintain knowledge and understanding of USDA Food and Nutrition Services (FNS) and the agency's accounting systems to facilitate timely response to auditor requests.
  • Maintain and update account receivable collections processes and procedures.
  • Provide monthly accounts receivable aging report for Compliance Unit supervisor and Fiscal Unit Supervisor.
  • Assist, support and backup Contracts and Procurements Secretary Senior in creating and sending out AR invoices.
  • On a monthly basis, reconcile the VISA and send documentation to accounting for the distribution of expenditures.
  • Work with Contracts and Procurements Unit on processes and procurements to reconcile all noncontract purchases.
  • Maintain and update ONS AR collections processes and procedures.
  • Provide monthly AR aging report for Compliance Unit supervisor and Fiscal Unit Supervisor.
  • Participate as part of the DOH emergency response team during health emergencies and training events.
What we're looking for

The ideal candidate is a team player, defined as having a driving passion for the work, bringing humility to their job and people interactions, and understanding how their words and actions affect others.

Required Qualifications
  • Option 1: An Associate's degree or higher from an accredited college/university in Accounting, Auditing, Budgeting, Public/Business Administration, Computer Science, Economics, or Finance.
  • Option 2: Three (3) or more years of professional accounting or budget experience.
  • One (1) or more years of experience in the following:
    • Interpreting rules and regulations from USDA, OFM, and General Administration, and other funding agencies.
    • Assuring compliance with regulations.
    • Responding to, researching, and resolving funding agency inquiries.
  • Demonstrated experience in the following:
    • Using MS Excel to develop complex spreadsheets with multiple math functions, advanced filters, and links to external sources of information.
    • Using MS Word to create, format, and edit tables, columns, and charts; import data, sort table data, and perform calculations in tables; and insert and format sections, create headers and footers, and work with pictures and draw objects.
    • Explaining and assisting others on fiscal policies and procedures.
Desired Qualifications
  • Two (2) or more years of experience working with the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC), WIC Breastfeeding Peer-Counseling Program (BFPC), the Farmers Market Nutrition Program and the Supplemental Nutrition Assistance Program - Education (SNAP-ED).
  • Three (3) or more years of experience working in state accounting systems.
  • Three (3) or more years of experience working with contracting processes and federal grants.
Conditions of Employment/Working Conditions

With or without an accommodation, I am willing and able to:
  • Work indoors, at a desk/workstation the majority of a workday, in an open office environment with possible conversation and other noise distractions.
  • Work at a tobacco-free campus and environment.
  • Work 8 am to 5 pm, Monday through Friday. A flexible work schedule or telecommunicating may be considered upon request and supervisory approval, after an initial review period.
  • Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evening and weekends, to meet program needs and critical deadlines.
  • Legally operate a state or privately owned vehicle OR provide alternative transportation, while on state business.
  • Occasionally travel throughout the state and nationwide which may include overnight stays, as required, while performing the duties of this position.
  • Move or transport material and boxes weighing up to 25 pounds.
  • Work in a fast-paced/stressful environment with multiple priorities and competing deadlines.
  • Interact and work with customers (some of whom may be frustrated or distressed) in a positive, friendly, and supportive manner that meets the needs and standards of the office and the agency.
  • Participate as part of the DOH emergency response team during health emergencies and training events.
This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

The Washington State Department of Health (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of our workforce. Applicants wishing assistance or alternative formats in the process should contact Cher Williams at (see application details), (see application details), or TDD Relay at 1-(see application details) or 7-1-1.

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Reference: 569309868

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