Retreats Coordinator

Posted on Nov 22, 2018 by Equinox

New York, NY 10001
Leisure & Sport
Immediate Start
Annual Salary

Job Description

The Retreats Coordinator will support the Senior Director of Retreats and Member Experiences with managing the planning, logistics and execution of a curated collection of domestic and international active travel itineraries and will assist with other projects in line with elevated member experiences.

A successful candidate will have domestic and international travel experience, a love of the outdoors (hiking, biking, etc.), highly polished written communication skills, and experience with high-end event planning. Candidates with foreign language skills (particularly French and Spanish) preferred.


  • Coordinate details of active day and multi day trips
  • Book and coordinate wide-ranging elements such asstaff, venues,suppliers, transportation, meals and activities
  • Work with EQX team members (Marketing, Personal Training, Group Fitness, Human Resources, Sales, etc.) tocoordinate best efforts
  • Manage internal calendar and assist with scheduling
  • Log payments, reconcile expenses, and arrange vendor payments
  • Analyze trip performance and prepare metrics for presentation
  • Build high-quality, visually stimulating decks for internal meetings
  • Coordinate with guest speakers on travel and speaking arrangements
  • Order event collateral
  • Prepare site visit schedules and manage complex travel bookings
  • Take detailed meeting notes and initiate follow up as needed
  • Draft meeting agendas
  • Research potential destinations with a seasoned eye for quality experience
  • Keep abreast of current events, new openings and opportunities in key destination areas
  • Manage internal talent database
  • Manage guest lists with a keen eye for detail
  • Manage inventory of event / trip supplies

  • 1-2 years of experience in travel industry and / or destination events
  • Bachelor's degree or a demonstrated curiosity about the world and desire to learn
  • Outdoor experience, biking, hiking, water sports, etc.
  • Hospitality experience, particularly luxury market, preferred
  • Highly polished communication skills, skillful writer and researcher
  • Strong knowledge of geography and international and domestic destinations
  • Strong Microsoft Office experience especially with Excel, Word, PowerPoint
  • Beginner to intermediate experience with Photoshop and/or AutoCad preferred
  • Responsible and highly organized, with an ability to prioritize time-sensitive assignments
  • Written and spoken foreign language skills (particularly French and Spanish) preferred
  • Impeccable taste, knowledge of quality food and beverage
  • Finger on the pulse of trends in fitness, health and wellness, fashion, food and current events
  • Solutions & detail oriented, multi-tasker
  • Proactive and bold; takes initiative and follows-through reliably, deadline driven, creative problem solver
  • Naturally curious
  • Poised, polished, and professional
  • Ability to work flexible hours to accommodate trip schedules
  • Ability to travel for pre-trip site visits and trips, including occasional weekends
  • Team oriented, with a friendly, flexible outlook
  • Experience managing guest lists
  • Valid driver's license and valid passport required

Additional Information


  • We offer competitive salary, benefits and industry leading commission opportunities for club employees
  • Complimentary Club membership
  • 30- 50% discounts on all Equinox products and services including Personal Training, Private Pilates, Spa and Cafe' services and Shop items

This Job Description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department.

Equinox is an equal opportunity employer. For more information regarding our career opportunities, please visit one of our clubs or our website at

All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.

Reference: 561323621

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