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PRINCIPAL CONTRACT ADMINISTRATOR (HEAVY CONSTRUCTION)

Posted on Nov 13, 2018 by Public Transportation Services Corporation (PTSC)

Los Angeles, CA 90001
Public Sector & Government
Immediate Start
Annual Salary
Full-Time

Basic Function

To perform advanced-level complex work in support of contract administration activities for major capital projects, capital improvement projects, and professional services in support of those projects

Example Of Duties

  • Develops, reviews and comments on Request for Proposals (RFPs), Invitation for Bids (IFBs) and other issues; prepares and issues solicitation amendments as necessary
  • Leads other RFPs and IFB team members and stakeholders in planning, developing strategies, answering questions and correcting errors and/or inconsistencies in the solicitations
  • Prepares packages for advertising, printing, and distribution
  • Conducts pre-bid and pre-proposal meetings to summarize solicitation requirements, answer questions and set schedules
  • Establishes evaluation criteria
  • Receives bids and proposals; leads the bid/proposal evaluation processes; acts as chairperson on bid/proposal evaluation team; recommends contract awards to management
  • Prepares various contract letters and notices
  • Responds to bid and proposal protests over content or award
  • Participates in initial contractor and consultant conferences
  • Prepares final conformed contracts
  • Reviews and approves invoices and payments
  • Negotiates and approves change orders, task orders, contract work orders and contract modifications
  • Establishes negotiation strategies
  • Performs cost analyses
  • Coordinates escrow agreements
  • Attends progress meetings to review contract issues, payment schedules, and make adjustments to contract
  • Monitors and enforces contract compliance to ensure compliance with contract terms
  • Assists in developing claim avoidance and resolution strategies designed to minimize damage assessment and effect on schedules
  • Assists with final inspection punchlists and prepares closeout documents
  • Prepares monthly status reports, summaries, and other correspondence
  • Briefs management on assigned projects and give oral presentations as applicable
  • Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals
  • Contributes to ensuring that the EEO, Small/Disadvantaged Business, and Labor policies and programs of Metro are carried out

Requirements For Employment

  • Bachelor's degree - Economics, Business, Public Administration, or other related fields
  • 4 years' senior-level experience performing complex heavy construction contract administration work
Preferred Qualifications

Due to the competitiveness of the recruitment, consideration may be given to those candidates who demonstrate the following additional qualifications:
  • Experience in supporting procurement processes


  • Experience supporting major engineering and/or heavy construction contracts


  • Master's degree in Economics, Business, Public Administration, or other related field


  • Possess a Certified Professional Contract Manager certification

Knowledge:

  • Theories, principles, and practices of contract administration for public agencies
  • Applicable local, state, and federal laws, rules, regulations, and policies governing public procurement and complex heavy construction contract administration processes
  • Statistical and cost/price analyses

Abilities:

  • Plan, organize, and coordinate the work of an integrated project team to perform contract administration functions
  • Perform complex professional services or heavy construction contract administration work
  • Mediate and negotiate
  • Interview and evaluate contract proposal respondents
  • Represent Metro before the public
  • Prepare comprehensive reports, contracts, specifications, correspondence, RFPs, and RFBs
  • Communicate effectively orally and in writing
  • Analyze situations, identify problems, and recommend solutions
  • Exercise judgment and creativity in making decisions
  • Determine strategies to achieve goals
  • Compile and analyze complex data
  • Perform and document cost/price analyses
  • Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
  • Interact professionally with various levels of Metro employees and outside representatives
  • Travel to offsite locations within a reasonable timeframe
  • Read, write, speak, and understand English

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone:
or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. TS

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

Reference: 568430569