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Legal Asst Intellectual Property Litigation

Posted on Nov 14, 2018 by Nike

Portland, OR 97201
Leisure & Sport
Immediate Start
Annual Salary
Full-Time
Job Description

Nike, Inc.'s rapid pace of innovation demands a Legal team that is always on the offense. And they're always on their game - with the mission to advance and guide Nike's business through innovative, offense-minded counsel. Nike attorneys, paralegals and other specialists in law provide inventive approaches and superior counsel to Nike's global business. As Nike changes the future of sport, the Nike Legal team drives competition, ingenuity and integrity in the marketplace.

Description

As our Legal Administrative Assistant, you'll support our Global IP Litigation attorneys and staff by performing a wide range of administrative tasks, including but not limited to:

Scheduling:
  • Outlook calendar management and scheduling
  • Work with Nike Travel to coordinate travel, visa's, passports for the team as needed
  • Deadline management for matters, operational reports (CFE's, QBR's, OTP, CSR) and COE reporting
  • Arrange and coordinate team meetings, venues, vendor management, room setup, prepare materials and arrange necessary audio/visual equipment
  • Accounting
  • Vendor set up, invoice coding and PO management
  • Understand the operational finance guidelines and work with Accounting and Global Operations to ensure timely payment and processing of vendor invoices and follow-up on questions
  • Law Firm Budget /threshold management - work closely with team and sometimes with the outside law firms on matter budget management, invoice processing (through Serengeti) and follow-up questions
  • Budget management: understand the budget for the COE and assist with reporting and tracking as needed
  • Process expense reports in an accurate and timely manner and resolve issues as needed
Document Production:
  • Manage, organize and maintain paper and electronic files for various legal matters.
  • Archiving and retrieving records from storage and generating active/closed file reports as well as assisting clients
  • DocIt: input and coordinate documents in the system; manage COE folders and adhere to COE document management guidelines and processes
  • Review and edit documents and emails for appropriate grammatical usage
  • Presentations: interpret needs to produce effective presentations; create high-quality graphic and text presentations often under tight timeframes
  • Maintain COE organizational charts
  • COE-specific support as needed

Reporting:
  • Serengeti - run reports and analyze to confirm invoices are accurate and are being processed in a timely manner and hitting the correct matter, project code and cost center
  • Support attorneys with CLE tracking, registration of trainings, reporting and payment of bar membership dues
  • COE-specific reporting as needed
  • General Administrative
  • Field phone calls as needed and route inquires to the appropriate party
  • Mail processing
  • Prepare supply requisitions and shipments, both foreign and domestic
  • Copying, faxing, scanning of legal and personnel documents
  • Prepare, copy and distribute correspondence and basic legal documents
  • Work with the Global Operations team to manage office supplies
  • Accurately and efficiently type, edit and proofread correspondence
  • Act as a liaison between clients and the COE lead by furnishing and requesting information as needed and assist in completion of administrative reports
  • Onboarding support for new hires joining the team
  • Be a team player and available to cover other team members as needed, including providing administrative support, at times, for General Counsel, Jordan Brand.
  • Process BES passes for vendors
  • Scan documents to mail or store electronically in the document management system
  • Work with team executives to prepare meeting agendas, record detailed meeting notes, distribute and file
  • Research and procure product as needed
Legal Specific:
  • Serve as a liaison between outside counsel and internal lawyers
  • Conduct preliminary legal research as necessary including review of existing files and documents as requested
  • Archiving digital and hard-copy records management and definition of the process
  • Draft and type correspondence, proofread and edit legal documents
  • Process agreements and work with internal departments to obtain the supporting documentation and information
  • Manage the Outside Submission Program, including reviewing submissions and handling responses and archiving
  • Possibly serve as a Notary Public for the COE
  • Work Flow and Process Creation/Management
  • Support of work flows for communications as related to the COE You'll serve as a central point of contact for general practice information and respond tactfully and promptly to inquiries and problems
  • Budget management: understand the budget for the COE and assist with reporting and tracking
  • Serve as a liaison between outside counsel and internal lawyers
  • As needed project support, research, analysis and presentation creation


Qualifications

  • High School diploma or college degree
  • 3-7 years of increasing responsibility as an Administrative Assistant or Legal Secretary in a law firm or corporate department
  • Excellent oral communication and organizational follow-up skills
  • Ability to quickly grasp new concepts
  • Must demonstrate excellent attention to detail and ability to concentrate for long periods of time
  • Common sense and ability to think through scenarios to identify the best course of action
  • Ability to manage multiple tasks at one time and prioritize and carry out responsibilities independently in a fast-paced work environment
  • Must be proactive and take initiative in seeing tasks to completion
  • Excellent follow up to ensure adherence to deadlines
  • Must be comfortable with ambiguity and be resourceful enough to find solutions on your own
  • Flexibility and understanding of how to work within a newly forming organization is critical; previous experience working within a team undergoing organization development and forming is preferred
  • Ability to maintain confidentiality of sensitive information and use discretion in dissemination of information
  • Strong interpersonal, team-building and people skills; a team player able to establish and build partnerships with all levels of management and business partners
  • Ability to exercise a high degree of professionalism as position interacts with upper level management
  • Must have strong computer skills, including string skills with Microsoft Office (Word, Outlook, Excel, PowerPoint, SharePoint and Visio)
  • Consistent attendance is a required function of this job
  • Experience with Iron Mountain, SRM, SAP, Serengeti and WebEx Connect systems preferred


Reference: 561330893