Event/Operations Intern

Posted on Nov 15, 2018 by Palm Beach County Sports Commission

West Palm Beach, FL 33401
Leisure & Sport
Immediate Start
Annual Salary
Full-Time
Basic Purpose: To work within the Event Operations and Marketing departments in prospecting for new business, servicing committed business, managing sports event production, and producing reports and other documentation that assists the departments in reaching annual goals of increasing total number of room nights produced by sports events hosted in Palm Beach County, brining a positive economic impact into the area. Overview of Essential Duties and General Responsibilities: Prospecting
  • Conduct research on and produce documentation summarizing potential future events and opportunities available for bid
  • Assist in the collection and formulation of information vital for bid preparation and documentation
  • Update database for local, regional, and national event owners, rights holders, and sports organizations Servicing
  • Assist in servicing events that have committed to Palm Beach County through event management planning and operations, such as assistance with hotel accommodations, location of appropriate facilities, solicitation of equipment rentals, service providers, and other logistical items as needed
  • Work on-site during certain Palm Beach County events that may require additional event-operations support
  • Assist in tracking and documenting room night totals for Palm Beach County sports events Hotels
  • Distribute production reports to Palm Beach County Hotels to collect monthly room night data
  • Contact hotels to collect room night data and event proposals
  • Maintain current hotel database Grants Program (a) Pre-event
  • Review incoming applications
  • Assist event owner in amending application numbers if/when necessary
  • Attend all grant meetings
  • Prepare packets and mail out to committee members
  • Contact committee members and/or event owners on meeting attendance
  • Assist in room set up and meeting preparation
  • Adjust summary sheets, Exhibit C, other items post-meeting, including distribution of banners
  • Contact event owners and manage collateral, additional assistance
  • Reference: 561329716

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