Program and Records Administrator
Posted on Nov 11, 2018 by Georgetown University
Program and Records Administrator
The Program and Records Administrator is responsible for academic recording and communications for the Undergraduate Program. Duties include but are not limited to:
- Post transfer credit including study abroad, summer school, and pre-GU college credit to student electronic records in Banner. Update matriculation changes to student records in Banner including change of major, classification, graduation date, faculty mentor, and catalog year. Add course attributes in Banner. Maintain in-house training guides for recording tasks in Banner for all routine processes including posting of transfer credits, matriculation changes, and common report types.
- Maintain transfer credit equivalency charts for advanced placement and 13th year programs.
- Maintain all student files, including records of termination, matriculation, grade changes, language proficiency exams, and study-abroad transcripts. Purge graduating student files in preparation for registrar archiving.
- Distribute results of language proficiency exams to deans and students.
- Assist with the production of the commencement book and diploma order, and other graduation-related activities. Coordinate undergraduate certificate programs.
- Other recording-related tasks as assigned by the Associate Dean responsible for records management.
- Conduct information sessions for prospective students.
- Publish internships available to students.
- Oversee mass mailings and emails to students and parents concerning program matters. Maintains the calendar of correspondence throughout the academic year, solicits drafts from the appropriate dean at the appropriate time, and oversees the production and mailing of correspondence.
- Bachelor's degree
- Experience in administrative support, academic records management, and event planning
- Proficiency in Banner and related records management tools
- Commitment to professionalism and client-service orientation
- Ability to master and uphold university regulations; advise program directors, faculty, and other senior staff on appropriate courses of action in accordance with regulations; and exercise leadership in all areas of responsibility of the position
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