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Program and Records Administrator

Posted on Nov 11, 2018 by Georgetown University

Washington, WA
10 Oct 2018
Annual Salary
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Program and Records Administrator

The Program and Records Administrator is responsible for academic recording and communications for the Undergraduate Program. Duties include but are not limited to:

  • Post transfer credit including study abroad, summer school, and pre-GU college credit to student electronic records in Banner. Update matriculation changes to student records in Banner including change of major, classification, graduation date, faculty mentor, and catalog year. Add course attributes in Banner. Maintain in-house training guides for recording tasks in Banner for all routine processes including posting of transfer credits, matriculation changes, and common report types.
  • Maintain transfer credit equivalency charts for advanced placement and 13th year programs.
  • Maintain all student files, including records of termination, matriculation, grade changes, language proficiency exams, and study-abroad transcripts. Purge graduating student files in preparation for registrar archiving.
  • Distribute results of language proficiency exams to deans and students.
  • Assist with the production of the commencement book and diploma order, and other graduation-related activities. Coordinate undergraduate certificate programs.
  • Other recording-related tasks as assigned by the Associate Dean responsible for records management.
  • Conduct information sessions for prospective students.
  • Publish internships available to students.
  • Oversee mass mailings and emails to students and parents concerning program matters. Maintains the calendar of correspondence throughout the academic year, solicits drafts from the appropriate dean at the appropriate time, and oversees the production and mailing of correspondence.


  • Bachelor's degree
  • Experience in administrative support, academic records management, and event planning
  • Proficiency in Banner and related records management tools
  • Commitment to professionalism and client-service orientation
  • Ability to master and uphold university regulations; advise program directors, faculty, and other senior staff on appropriate courses of action in accordance with regulations; and exercise leadership in all areas of responsibility of the position

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

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Need some assistance with the application process? Please call . For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Reference: 559289486