Project Assistant, Green Chemistry & Commerce Council (GC3)
Posted on Nov 11, 2018 by University of Massachusetts Lowell
General Summary of Position:
The Project Assistant for the Lowell Center for Sustainable Production will assist with day-to-day project operations, providing administrative support to the staff, advisory committee and members of the Green Chemistry & Commerce Council (GC3), a university-sponsored business to business network of well-known companies advancing safer chemicals across supply chains and related activities.
Assists with the day-to-day administrative operations of the Green Chemistry & Commerce Council (GC3):
- Provide administrative, telephone support and calendar management
- Write and distribute emails, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Support development and maintenance a paper and electronic filing system
- Update and maintain office policies and procedures
- Order office supplies and research suppliers
- Maintain contact database and mailing lists
- Assist in reconciling monthly pro-card transactions/logging
- Interact with other departments to effectively and efficiently conduct special projects and assignments
- Depending on qualifications, assist with project research
- Other related duties as assigned by the Principal Investigator and Project Manager
Supports meetings and events:
- Make travel arrangements in compliance with travel policy and prepare expense reports
- Assist in planning internal and external meetings and events, including preparing and coordinating materials, such as agendas, handouts, brochures and other materials. Where needed, take detailed minutes.
- Draft and edit of PowerPoint presentations
Minimum Qualifications (Required):
- High School diploma or GED/equivalent with 3-5 years of related administrative/office experience
- Minimum of 3 years demonstrated experience of computer software including office applications, data base management, spreadsheets, email/Outlook, Microsoft Word/Excel
- Strong organizational skills and superior attention to detail
- Independent yet able to seek input where needed
- Excellent verbal/written communication and time management skills
- Bachelors Degree preferred
- Knowledge of chemistry, engineering, or environmental health a plus
- Familiarity with HTML, Adobe InDesign and Photoshop a plus
Special Instructions to Applicants:
Only current UML Employees within the Grants & Contracts (MTA/Grace) bargaining unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.
Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.
This position is contingent upon funding. The initial appointment will be for one year with a possibility of renewal contingent upon funding and successful performance.
Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.