This Job Vacancy has Expired!

Departmental Research Administrator

Posted on Nov 11, 2018 by University of Massachusetts Boston

Boston, MA 02101
Immediate Start
Annual Salary

General Summary:

The Departmental Research Administrator (DRA) for the College of Nursing and Health Sciences (CNHS), will support faculty and staff from the college with pre-award research support services and pre-award project management of sponsored programs. Understanding the unique processes involved in the overall research effort, the DRA will process research proposals, awards, and transactions related to grant/contract management; will maintain grant/contract records in compliance with university and research sponsor policies; and will assist with preparing and submitting programmatic reports. The incumbent will also assist the principal investigators (PIs) with processing and monitoring project expenditures, ensuring compliance with university policies and procedures, sponsor requirements, and for ensuring the timely completion and processing of appropriate forms for the review of research protocols, compliance progress, and final reports. The DRA will participate in specialized training activities related to sponsored programs; and will act as the primary liaison between the Office of Research and Sponsored Programs (ORSP) and other central administrative units at the University.

Examples of Duties:


  • Provide technical assistance to the PIs in preparing and submitting grant proposals and budgets; ensure proposals meet sponsor format and submission requirements;
  • Assist with development and preparation of subcontracts, working closely with the PI, subcontracting organizations and ORSP;
  • Assist the Associate Dean for Research with identifying potential extramural funding sources;


  • Support PIs in the processing of non-competing continuations, progress reports, supplements, and other award/ agreement amendments;
  • Create purchase orders and submit personnel action forms to the CNHS business office for review and processing;
  • Monitor monthly budget reports, salary costs, supply costs, and staff and/or faculty effort on each research project to ensure that expenses do not exceed revenues and awards are expensed with appropriate fiscal management and in a manner consistent with University and research sponsor policies and practices; utilize software applications for projecting future expenses;
  • Maintain familiarity of sponsor terms and conditions specific to the Administrators grant portfolio;
  • Provide technical assistance to PIs with contract administration, budgetary compliance, and reporting of grants;
  • Work closely with the CNHS Office of Research Administrative Assistant, overseeing the processing of invoices for purchases and consultant payments for grants, and processing hiring paperwork.
  • Liaise with the billing, accounts receivable and financial analysis team within the Office of Research and Sponsored Programs (ORSP) with outreach to sponsors regarding invoicing and outstanding payments, as needed; liaise as necessary with ORSP pre-award, post-award and compliance staff, or other central university departments;

Research Compliance and Training:

  • Assist PIs with ensuring compliance with university policies and procedures, sponsor requirements, and the relevant laws and regulations in research with human subjects and the care and protection of animals;
  • Assist PIs with the timely completion and processing of appropriate forms for the review of research protocols, compliance progress, and final reports;
  • Participate in specialized training activities related to sponsored programs;
  • Assist with other research administration tasks as required or requested;
  • Perform other duties as assigned.


Bachelors Degree in business, finance or a closely related field/ area relevant to both pre- and post-award grants administration and a minimum of five-seven (5-7) years of professional experience in sponsored programs in an academic or equivalent setting is required. Demonstrated pre- and post-award financial management experience, including proposal development and post-award management, is required. Familiarity and experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements are required. Advanced skills in the use of electronic sponsored program services systems required.

Preferred Qualifications:

  • Additional expertise in human-subject compliance, intellectual property, conflict of interest, subcontracts, procurement, property management, environmental health and safety, and human resources is preferred.
  • Membership in professional organizations such as SRA and/or NCURA is preferred.

Knowledge, Skills, and Abilities:

  • Proficiency with administrative and financial software programs including Microsoft Office, Adobe Acrobat, and PeopleSoft;
  • Demonstrated knowledge of program administration guidelines of both federal and non-federal funding agencies;
  • Ability to understand and apply university policies and procedures, as well as the laws, rules, and regulations pertaining to grants, contracts, and cooperative agreements, as well as sub-awards and subcontracts;
  • Ability to participate in initiatives to improve university business processes related to the conduct of sponsored programs;
  • Ability to prioritize and work under pressure in a deadline-oriented environment;
  • Ability to act with discretion and judgment and maintenance of confidentiality;
  • Ability to be flexible and highly organized is essential;
  • Ability to work independently within the department and to work as a team member with professional staff of other central administrative units of the university;
  • Ability to maintain accurate records and to prepare summary reports;
  • Strong oral and written communication skills;
  • Strong organizational, analytical and problem-solving skills;
  • Strong interpersonal skills;
  • Strong commitment to customer service.

Application Instructions:

Please apply online with your resume, cover letter, and list of three professional references.

Review of candidates will begin following the application closing date.

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 7 business days of the posting. All other candidates will be considered after that period.

Salary Ranges for the appropriate Pay Grade can be found at the following link:

Salary Ranges

Reference: 559142575