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Administrative Assistant

Experis AG

Posted on Apr 26, 2022 by Experis AG

Opfikon, Zürich, Switzerland
Admin & Secretarial
Immediate Start
Annual Salary
Contract/Project

Administrative Assistant with German

Experis is the global leader in professional resourcing and project-based workforce solutions. Our suite of services range from interim and permanent recruitment to managed services and consulting, enabling businesses to achieve their goals. We accelerate organisational growth by attracting, assessing and placing specialised professional talent.

On behalf of our client, a leading companies in Switzerland, we are looking for a German Speaking Administrative Assistant.

Start date: ASAP

Location: Zurich Opfikon

Contract duration: 5 months (with chances to get an extension)

Your tasks:

. You will support their Business Unit Rare Diseases, PDT & Oncology in our office in Zurich Opfikon.
. Coordinating a variety of different administrative activities within in a dynamic team
. Ensuring high quality and compliant conduct of marketing and sales activities as well as business operational duties
. Reporting into the Head of the Business Unit (BU)
. Responsible for actioning the entire BU's Activity Management process: activity management tool, contract management, ARIBA/MDG/SAP and activity tracking
. Tracking - ensure all activities are documented and status updated throughout life cycle until activity is closed
. Support the team regular meetings and track/monitor actions
. Finance - collaborate with the Swiss LOC finance controller to work on continuous improvements related to Takeda's Purchase to Pay processes and problem-solving day to day issues
. Planning of internal and external business meetings, workshops/team building as required
. HCP administration and contact point for administrative services
. Independently drive and complete assigned projects
. Proactively pick up any ad-hoc/unplanned tasks/issues as required
. SharePoint Administrator - manage BU specific materials, content, format etc.
. Facilitate and take part in weekly meetings for the Swiss LOC Team Assistants group, track and assign actions
. Inbound and outbound post services - physically be present in the office to manage post (as per predefined assistants weekly schedule)
. Back-up for other Team assistants as required

Your profile:
. Fluent in English and German both written and oral is mandatory; French is a plus
. Excellent communication and organization skills
. Service minded, structured and open-minded working style
. Very strong in communication and able to deliver a high working level
. Practical business-oriented solution approach
. Experienced in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
. Positive "Can do" attitude, friendly, flexible, proactive, assertive, committed, reliable, team player
. Capable of working independently as well as in teams and can multitask with ease
. Able to stay professional and calm in challenging situations
. Take ownership for given responsibilities, adaptable and willing to accept and embrace change

Don't hesitate and send us your CV and testimonials today through the link in the advert.

Interested in this opportunity? Kindly send us your CV today through the link in the advert. However should you have any questions please contact Martyna.


Reference: 1577035148

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