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Team Assistant/Secretary/Administrator - Stockholm, Sweden - English speaking

Octopus Computer Associates

Posted on Nov 26, 2021 by Octopus Computer Associates

Stockholm, Sweden
1 Dec 2021
Annual Salary

Team Assistant/Secretary/Administrator - Stockholm, Sweden - English speaking

One of our Blue Chip Clients is urgently looking for an Executive Assistant.

Please find some details below:

Job description:

Short description of the product area and team

The Customer Business Tech domain strives for delivering a digitally-driven ecosystem at the forefront of how brands earn deep trust from customers.

Utilizing digital capabilities and data, brands are always:

Available, we meet our customers wherever and when they want.

Relevant, we delight our customers with relevant, personal experience

Meaningful, we bring more meaning to our customers' lives

Work tasks

As an Executive Assistant:

What you'll do

Organize, plan and prepare team meetings including presentation decks, agendas, logistics, and minutes

Participate in the organization and operational management of internal team projects (eg, facilities sessions on where our teams will sit)

Proofreading of documents and other related tasks

Administration such as expense reporting, calendar management, and booking travel

Managing and organising in-boxes, communication lists, and files as needed

Accompany on some travels where extra coordination is needed

You will work out of our beautiful office in Stockholm, Sweden

Who you are

2+ years of experience in a team coordinator, assistant, or similar role

Experienced in working in a fast-paced, dynamic, and international environment

Impeccable written and spoken English language skills

Expert in Microsoft Office - Outlook, Teams, Powerpoint, Excel

Highly organized with a keen eye for detail

Highly proactive, initiating and not hesitant to challenge in a constructive way

Skilled in relationship building with a high sense of integrity

A good empathic, social, proactive team player who does not hesitate to help out wherever needed

Technical Competences

Mandatory requirements, both competence and tools:

Microsoft Office Tools Suite: Outlook, Teams, Excel, Powerpoint

Personal Competences

We have an Agile WoW and organisation is new, so a flexible mindset is important. We are on a journey and all questions cannot be answered about wow etc.

Honest and transparent communication when in agreement and not in agreement

Enjoy being a part of a team

Enjoying working outside of your base competence to support the mission of the team

Open minded

Problem oriented

Language skills

Fluent in English written an oral

Fluent in Swedish, oral and written is meriting

Please send CV for full details and immediate interviews. We are a preferred supplier to the client.

Reference: 1411480629

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