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Administrative Assistant

Posted on Sep 27, 2021 by Invesco

Atlanta, GA 30317
Admin & Secretarial
Immediate Start
Annual Salary

As one of the world's leading asset managers, we are solely dedicated to delivering an investment experience that helps people get more out of life. If youre looking for challenging work, smart colleagues, and a global employer with a social conscience, explore your potential at Invesco.

Job Summary:
The Administrative Assistant will provide a range of proactive administrative support and issue resolution for the Head of Systematic and Factor Investing and the North America based Systematic and Factor Investing team, working in a fast-paced, high-demand environment.

Key Responsibilities:

  • Heavy calendar management and consistent collaboration with other Administrative Assistants across the firm

  • Lead meeting coordination and logistics planning in partnership with other administrative assistants on time sensitive meetings and tasks

  • Maintain structure and schedule of prep/debrief meetings for key senior leadership meetings and committees

  • Comprehensive travel management. Maintain travel log, schedule, and analysis

  • Manage expense reports and invoice review and approval

  • Monitor calendar and outstanding issues and look ahead to upcoming decisions and events to ensure executives are prepared and know what to expect

  • Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature

  • Provide a bridge for smooth communication between internal departments and external clients

  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures

  • Answer phones and route calls to the correct person or take messages

  • Plan/organize and implement events such as meetings, business luncheons, or client dinners

  • May help plan company events, meetings, and employee team building activities or special projects

  • Maintain and renew all professional fees/licenses

Work Experience/Knowledge:

  • 5+ years administrative/professional office experience

  • Advanced computer skills in Microsoft Office (Word, Excel, PowerPoint), must be proficient in document management & creation with demonstrated ability to combine documents from all MSOffice products & Adobe Acrobat into one seamless document

  • Ability to multi-task under pressure with proven organizational skills

  • Must be able to work with multiple constituencies at every level in the organization

  • High attention to detail and accuracy

  • Experience handling confidential matters with sensitivity and discretion

  • Strong customer service orientation along with the ability to prioritize most important situations and push back less important situations in a constructive way

  • Ability to learn new software packages as needed with the expectation to be proficient in a short amount of time

  • Proven communication skills, both verbal and written

  • Ability to prioritize work and meet tight deadlines

Formal Education: (minimum requirement to perform job duties)

  • Bachelor's degree preferred

What's in it for you?

Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:

  • Flexible time off and opportunities for a flexible work schedule

  • 401(K) matching of 100% up to the first 6% with additional supplemental contribution

  • Health & wellbeing benefits

  • Parental Leave benefits

  • Employee stock purchase plan

Reference: 1336889905

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