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Administrative Assistant

Posted on Sep 27, 2021 by McKinley County

Gallup, NM 87301
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time


Description: The purpose of this position is to perform a wide variety of administrative, reception and office support activities to facilitate the efficient operation within the McKinley County Governmental Organization. This is accomplished by performing general clerical duties and providing customer services to citizens and visitors. Other responsibilities include coordinating meeting, appointments, and travel for department personnel, and performing other duties as requested.


Essential Job Functions: The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.


Coordinates and performs a wide range of administrative support activities for the department and serves as a liaison with other departments and constituencies in the resolution of the day-to-day operations.


Monitors and reconciles internal department budgets and reporting systems; may prepare drafts of budget planning documents.


Provides administrative/clerical support for the department, such as:


Performs a variety of typing assignments, which are sometimes confidential in nature. Data-entry, draft, edit, revise, and print letters, tables, reports, and other materials.


Greet and direct visitors, answer inquiries concerning activities and operations of the department. Accepts, screens, and routes incoming and outgoing mail and other related correspondence as required.


Prepares photocopies, PDFs/scan copies, facsimiles and operates a variety of office equipment.


Proficient experience in the utilization of a computer and respective software with an emphasis in Microsoft Suite.


Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.


Coordinates meetings, appointments; requisitions; supplies, and maintains office inventory; prepares travel arrangements, and other related activities as directed for department personnel.


Provides administrative support with various related grant projects, and preforms associated administrative duties, as assigned.


Distributes, reviews, calculates, and processes payroll timesheets; verifies account numbers; monitors sick/annual leave and other payroll related records for the department for submission.


Performs miscellaneous job-related duties as assigned.


Supervisory Controls: Job has no responsibility for the direction or supervision of others.


Working Conditions: Work is performed in an office setting. Work schedule may include irregular hours. Travel may be required.


Other Requirements: The incumbent of this position must comply with established safety guidelines of the County.


Minimum Qualifications:


High School Diploma, or GED equivalent.


At least one (1) years of experience directly related to the duties and responsibilities specified.


Preferred Qualifications


Associates degree in Administrative Assistant, Liberal Arts, General Studies, or related field.


Two (2) years of directly related experience performing clerical, and administrative support.


Experience working in a county/local government environment.


Knowledge, Skills, and Abilities Required


Ability to perform simple accounting procedures.


Knowledge of supplies, equipment, and services, ordering and inventory control.


Records maintenance skills.


Ability to communicate effectively, both orally and in writing.


Ability to maintain calendars and schedule appointments.


Ability to understand and follow specific instructions and procedures.


Ability to maintain confidentiality of records and information.


Word processing and/or data entry skills.


Skill in establishing and maintaining effective working relationships with elected officials, County staff, and the general public.


Skill in the use of operating basic office equipment.


Ability to create, compose, and edit written materials.


Organizing and coordinating skills.


Receptionist skills.


Certificates and Licenses: Must have or be able to obtain a Drivers License; must be insurable for liability purposes.


Conditions of Employment: May be required to pass a post offer-of-employment physical examination.


Disclaimer: Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.


Description: The purpose of this position is to perform a wide variety of administrative, reception and office support activities to facilitate the efficient operation within the McKinley County Governmental Organization. This is accomplished by performing general clerical duties and providing customer services to citizens and visitors. Other responsibilities include coordinating meeting, appointments, and travel for department personnel, and performing other duties as requested.


Essential Job Functions: The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.


Coordinates and performs a wide range of administrative support activities for the department and serves as a liaison with other departments and constituencies in the resolution of the day-to-day operations.


Monitors and reconciles internal department budgets and reporting systems; may prepare drafts of budget planning documents.


Provides administrative/clerical support for the department, such as:


Performs a variety of typing assignments, which are sometimes confidential in nature. Data-entry, draft, edit, revise, and print letters, tables, reports, and other materials.


Greet and direct visitors, answer inquiries concerning activities and operations of the department. Accepts, screens, and routes incoming and outgoing mail and other related correspondence as required.


Prepares photocopies, PDFs/scan copies, facsimiles and operates a variety of office equipment.


Proficient experience in the utilization of a computer and respective software with an emphasis in Microsoft Suite.


Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.


Coordinates meetings, appointments; requisitions; supplies, and maintains office inventory; prepares travel arrangements, and other related activities as directed for department personnel.


Provides administrative support with various related grant projects, and preforms associated administrative duties, as assigned.


Distributes, reviews, calculates, and processes payroll timesheets; verifies account numbers; monitors sick/annual leave and other payroll related records for the department for submission.


Performs miscellaneous job-related duties as assigned.


Supervisory Controls: Job has no responsibility for the direction or supervision of others.


Working Conditions: Work is performed in an office setting. Work schedule may include irregular hours. Travel may be required.


Other Requirements: The incumbent of this position must comply with established safety guidelines of the County.


Minimum Qualifications:


High School Diploma, or GED equivalent.


At least one (1) years of experience directly related to the duties and responsibilities specified.


Preferred Qualifications


Associates degree in Administrative Assistant, Liberal Arts, General Studies, or related field.


Two (2) years of directly related experience performing clerical, and administrative support.


Experience working in a county/local government environment.


Knowledge, Skills, and Abilities Required


Ability to perform simple accounting procedures.


Knowledge of supplies, equipment, and services, ordering and inventory control.


Records maintenance skills.


Ability to communicate effectively, both orally and in writing.


Ability to maintain calendars and schedule appointments.


Ability to understand and follow specific instructions and procedures.


Ability to maintain confidentiality of records and information.


Word processing and/or data entry skills.


Skill in establishing and maintaining effective working relationships with elected officials, County staff, and the general public.


Skill in the use of operating basic office equipment.


Ability to create, compose, and edit written materials.


Organizing and coordinating skills.


Receptionist skills.


Certificates and Licenses: Must have or be able to obtain a Drivers License; must be insurable for liability purposes.


Conditions of Employment: May be required to pass a post offer-of-employment physical examination.


Disclaimer: Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.




Reference: 1336430920

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