This Job Vacancy has Expired!

Administrative Assistant

Posted on Sep 24, 2021 by Preston Pipelines

Milpitas, CA 95035
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time



Job Code: 07-2021-PP-001
Union: Admin/Non Union Employee
FT/PT Status: Regular Full Time

Company: Preston Pipelines Infrastructure, LLC
Location: West Sacramento, CA
Status: Full-time, Exempt (Salary)

Administrative Assistant

Assist Manager with various administrative tasks in a fast-paced construction office.

Job Requirements:
  • Experience - Minimum of 5 years in construction office
  • Education - Some college
  • Valid drivers license / Clean driving record / Ability to travel
  • Light physical demands - lift up to 25 pounds / Climb stairs
  • Be available after hours as needed - do whatever it takes to get job done
  • Knowledge of Microsoft (Outlook, Excel, Word, Calendar, Teams and PowerPoint), Adobe, Bluebeam, Timberline/Timberscan (Sage) Accounting program and all typical office equipment (printers/copiers/faxes).
    Daily Office Tasks :
    • Entering and maintaining calendar entries (Outlook)
    • Maintain and update various logs
    • Make file folders and miscellaneous filing
    • Stock kitchen and bathrooms with needed supplies
    • Monitor and restock office supplies
    • Run miscellaneous errands

    Estimating Department Tasks :
    • Prepare Bid Documents for Estimators
    • Delivery Public Bids for Estimators
    • Search for potential projects Estimators to bid
    • Update company project resume lists
    • Assist Estimators with miscellaneous tasks
    • Order Bid Bonds, Performance Bonds and Payment Bonds (P&P) as needed

    Accounting Department Tasks :
    • Assist Accounting Department with data entry in accounting program.
    • Scan and attach files in accounting program
    • Assist with retrieving documentation from subcontractors/vendors
    • Prepare Monthly Credit Card Statement Reports

    Operations Department Tasks:
    • Assist Project Assistant with miscellaneous scanning and filing
    • Handle all new hire paperwork for local office
      • Application
      • Gather ID and Certifications
      • Drug Test
    • Fill in for Project Assistant when on vacation and/or out of office as needed
      • Forecasts
      • Purchase Orders/Subcontracts
      • Preliminary Notices

    Insurance Department Tasks :
    • Entering and maintaining insurance data into accounting database (Timberline)
    • Assist Insurance Manager with review of subcontractor/vendor insurance certificates
    • Assist other sister companies with insurance needs
    • Fill in for Insurance Manager when on vacation and/or out of office
    • Assist with OCIP Insurance enrollments as needed

    Contract Department Tasks:
    • Fill in for Contract Administrator when on vacation and/or out of office
      • Circulate contracts to team
      • Order P&P Bonds
      • Prepare Preliminary Information sheets for teams
      • Prepare Insurance sheets for teams
PM21

Skills Required :

  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

  • Communication - Communicating with Supervisors, Peers or Subordinates via phone/text/email or in person and ability to convey information effectively.

  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.

  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  • Service Orientation - Actively looking for ways to help people.

  • Coordination - Adjusting actions in relation to others' actions.

  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

  • Time Management - Organizing, Planning and Prioritizing work.



PI




Reference: 1332276071

Set up alerts to get notified of new vacancies.

Similar Jobs

Administrative Assistant - Legal

Fort Wayne, IN

Annual Salary

Adm. Asst. - Legal

Lexington, KY

Annual Salary

Administrative Assistant

Mountain View, CA

Annual Salary

Administrative Assistant

Denver, CO

Annual Salary

Administrative Assistant

Norristown, PA

Annual Salary

Administrative Assistant

Minneapolis, MN

Annual Salary

Administrative Assistant

Maumee, OH

Annual Salary

Administrative Assistant

Mechanicsburg, PA

Annual Salary

Administrative Assistant

Bellevue, WA

Annual Salary

Administrative Assistant

Shrewsbury, MA

Annual Salary