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Administrative Assistant

Posted on Sep 19, 2021 by Highgate Hotels

Irving, TX 75062
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time


Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu. Highgate also has an expanding presence in key European markets through properties in London, Paris, Barcelona, Vienna and Prague. Highgates portfolio of global properties represents an aggregate asset value exceeding $10B and generates over $2B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industrys most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.



Full-Time

The Treasury Assistant reports to the Director of Treasury and is responsible for all administrative duties for the VP and Director of Treasury among other responsibilities outlined below.


  • Responsible for maintaining the treasury inbox

  • Responsible for logging all corporate checks for deposit

  • Responsible for signature cards and updates

  • Responsible for maintaining the signature card register and other various Treasury related spreadsheets

  • Responsible for monthly audit information

  • Administrator for online banking

  • Administrator for credit card processor and gateway online access

  • Administrator for credit card merchant account access

  • Responsible for monthly invoice rebills

  • Responsible for ordering department supplies

  • Responsible for scheduling external meetings and coordinating departmental

  • Serve as front desk contact for all incoming treasury calls, receptionist duties as needed

  • Manage the monthly international property timesheets

  • Will act as back up if needed for manual positive pay upload, and exceptions

  • Backup fort stop payments

  • Backup for Treasury vendor invoice payments

  • Backup for reviewing the file acknowledgements from banks research rejected file payments and notify the appropriate person




  • 2+ years executive administrative experience

  • 2+ years of Treasury experience preferred

  • 2+ years experience with administering banking and credit card platforms preferred

  • Detail-oriented and ability to easily multi-task

  • Ability to work in a fast-paced environment in a team setting

  • Excellent communication and customer service skills required




Reference: 1327169781

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