HR & Operations Support Specialist
Posted on Sep 18, 2021 by ASSA ABLOY Group
Support employee engagement activities and employee communications such as newsletters, payroll attachments, certificates, coupons, display monitors and engagement trackers
Provide support to General Manager, Operations Management and Supply Chain teams organizing and updating data or special projects as needed.
Manage Health and Safety records and data including injury record updates, illness and injury tracking, FMLA records and communications and other employee medical records including vaccination or related testing.
Assist HR team with recruiting activities including internal job postings, interview scheduling, managing and reviewing applications
Support new hire and onboarding processes such as compiling and maintaining paper documents and electronic records, creating badges, completing forms, benefit enrollment, scheduling and coordinating logistics for new hire orientations
Maintain accurate and up-to-date files, records, and documentation of existing employees while maintaining integrity and confidentiality. Performing periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Manage incoming and outgoing temporary employees including their creating/deactivating badges
Assist with planning and execution of special companywide events (annual and on-going) including meeting room and vendor bookings, onsite clinics, employee recognition events, holiday parties, and other celebrations.
Provide benefits related support such as new hire enrollments, open enrollment testing, managing inquiries from employees on benefits status, retiree benefit enrollment and termination, ensuring employee tasks in system are completed, adding members, coverage etc.
Manage Health and Safety data including injury updates, tracking and maintaining FMLA and other employee medical records
Support payroll related activities and provide back up to Generalist including ensuring timely timecard approvals, sorting paychecks, short term disability reports, shortages etc. to payroll
Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism.
Meticulous attention to detail
Fantastic organizational and time management skills
Proficient with Microsoft Office Suite (Word, Excel, Powerpoint).
Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
Education and Experience:
2 years' experience in an administrative support role in a busy Manufacturing setting; experience supporting a Human Resources department preferred.
Bachelor's degree in a business-related field or Human Resources preferred.
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 50,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces - physical and virtual - safer, more secure, and easier to access.
As an employer, we value results - not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions - supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences.