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Administrative Assistant

BGSU Office of Human Resources

Posted on Sep 17, 2021 by BGSU Office of Human Resources

Bowling Green, OH 43403
Admin & Secretarial
16 Sep 2021
Annual Salary
Full-Time


Position Summary

This position will provide administrative support to multiple departments under the umbrella of the Vice Provost for Academic Affairs, including Student Success and Life Design, Undergraduate Education, BG Perspective, Academic Investment in Mathematics and Science (AIMS), and Summer Academic Youth Programs.

Responsibilities include routine administrative tasks, tracking and maintaining budgets, coordinating conference travel and reimbursements, scheduling meetings, maintaining calendars, event planning and coordination between departments across campus, and scheduling BGSU 1910.

Essential Duties, Tasks and Responsibilities
  • Serves as budget requestor and reconciles budgets for the following offices: Student Success and Life Design, Undergraduate Education, BG Perspective, Academic Investment in Mathematics and Science (AIMS), and Summer Academic Youth Programs. Coordinate travel, including lodging, airfare, and reimbursement for staff in the various offices.
  • Coordinate with Design Coaches and campus partners to develop the BGSU 1910 schedule for each semester. Build and assign instructors to all BGSU 1910 sections in CSS. Track enrollments in all sections and enroll/drop students from classes based as needed.
  • Provide daily support to staff members in the Office of Student Success and Life Design by scheduling meetings, tracking leave requests, assisting with travel arrangements and reimbursements, ordering supplies, and answering questions and inquiries from students, families and campus partners received in person, by email and telephone.
  • Support coordination of Life Design events.
  • Coordinate Weeks of Welcome sessions including BGSU 1910 Class Zero, College Academic Programming, and Convocation.
  • Support the Learning Assistant Program by coordinating the hiring of learning assistants through student employment. Track budget, run queries and create reports for the Learning Assistant program.
  • Work with the Coordinator of Summer Youth Academic Programs to post job descriptions, interview candidates, submit background checks, hire and process students for various summer academic camps. Tracks revenue and expenses for the camps.
  • Research, analyze, and maintain queries and CSS to write or edit reports, presentations, policies, etc.
  • Maintain several individuals' and office calendars, coordinate meetings and special events. Schedules and secures meeting location, teleconference capabilities, and catering.
  • Assist in website management for Student Success and Life Design.
  • Manage office administrative and auxiliary functions, including routine and non-routine activities. Develop and implement policies, procedures and forms related to department administrative operations. Research and responds to questions from students, staff, and faculty.
  • Other duties as assigned.


Essential Competencies
  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
  • Ability to coordinate or lead others in accomplishing work activities
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to query, run reports and modify data in financial systems
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to operate computers and peripheral equipment such as printers
  • Ability to draft office correspondence

Diversity Statement

In addition to your cover letter and resume, you will be required to upload a written response to the diversity and inclusion question listed below. The Diversity Statement should not exceed 1 page that is double-spaced with 1-inch margins, using 12pt. font.

  • Is there a way you envision diversity and inclusion playing a role in this position? Please explain your answer.

Minimum Qualifications:

Experience
One-year related experience required.

Education
High school diploma or GED required.

Salary
Full-time, twelve-month classified staff position. Classified Pay Grade 26/$17.19. Full benefit package available.

To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at . BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call .



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Reference: 1324130303

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