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Administrative Assistant III - Project Clean Slate

Posted on Sep 15, 2021 by City of Detroit

Detroit, MI 48201
Admin & Secretarial
Immediate Start
Annual Salary

Administrative Assistant III - Project Clean Slate Print (_bulletin.cfm?jobID==0) Apply Administrative Assistant III - Project Clean Slate Salary $43,502.00 - $53,667.00 Annually Location MI 48226, MIJob TypeCertified-Regular Civil ServiceDepartmentLawJob NumberxxClosing 9/19/:00 PM Eastern + Description + Benefits + Questions DescriptionLAW DEPARTMENTPROJECT CLEAN SLATEADMINISTRATIVE ASSISTANT III Work with the Project Clean Slate Team The Administrative Assistant class is a non-supervisory role that organizes and expedites office management activities in each major division of the City of Detroit. Administrative Assistants in this class are classified as Administrative Assistants, levels I-IV, with varying degrees of responsibility.Administrative Assistants in this class lead and perform general office assistant work. The work requires knowledge of the procedures, techniques and practices involved in carrying out the work of an organization within established guidelines, and the skill to use various office equipment including fax machines, photocopiers, scanners, videoconferencing telephone systems, and the ability to create and edit documents.We are in search of a professional with experience in paralegal and/or legal assistant duties. This position will be classified as Administrative Assistant III.Project Clean Slate is an initiative of the City of Detroit Law Department which helps residents seek expungement of their criminal records to gain access to better employment, housing, and educational opportunities. If you want to be a part of this impactful program, we welcome you to apply. Your contribution will be significant! Examples of Duties Responsibilities: This role is responsible for administrative and clerical duties at Project Clean Slate, the City of Detroit's program to expunge criminal records for Detroit residents. T he work ranges from supporting staff attorneys, retrieving criminal records, ordering certified court records, communicating with clients, e-filing pleadings, and providing notary services. Duties Include: + Attorney support, including communication with clients and partner organizations + Managing functions of Client Relationship Management Software (Smartsheet) + Retrieving criminal records (also known as ICHAT) and court Registers of Action + Ordering certified court records (including arranging payment and retrieval) and follow up+ E-filing pleadings using MiFile and other court filing systems+ Providing support to ineligible applicants who need to have their ICHAT updated before their eligibility can be determined+ Performs special projects and other duties as assignedMinimum QualificationsEducation+ For all Administrative Assistants, it is a requirement to have completed High School Diploma or General Educational Development (GED) Certificate.Experience+ 5 plus years of experience as a paralegal, legal assistant/legal secretary/office managerEquivalency+ Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.Supplemental InformationEvaluation Plan+ CBT/Computerized Assessment 30%+ Interview: 70%+ Evaluation of Training, Experience & Personal Qualifications: P/F+ Total of CBT, Interview and Evaluation T.E.P: 100%Additional points may be awarded for:+ Veteran Points: 0 - 15 points+ Detroit Residency Credit: 15 pointsKNOWLEDGE, SKILLS, AND ABILITIESAdvanced knowledge of administrative concepts, principles, and practices sufficient to perform independently and comprehensive knowledge of the policies and views on all significant matters affecting the Government:+ Customer Service - must have excellent customer service skills. + Communication - effective verbal and written communication skills at all levels of the organization; essential for the many roles you may fill. + Passion - must be self-motivated, have initiative, and have a positive personality. + Change Leadership - demonstrated performance as a change agent in the past; ability to deal well with changes and setbacks. + Program Specialties - specific experience in law related fields is required, ie courts, law firms. + Use of personal computers, telephone systems, fax machines and other standard office equipment + Use of Microsoft Office (eg Word, Excel, Access, PowerPoint) and other office or financial suite software packages + Use of Excel (eg Formulas, Pivot Tables, Vlookup, Hlookup, other functions, charts, tables) and other financial management software packages functionality+ Adapting policies or procedures to emergency situations and establishing practices or procedures to meet new situations+ Recognizing how and when certain policies, procedures, or guidelines will be confusing to others+ Communicating effectively in writing as appropriate for the needs of the audience + Understand written sentences and paragraphs in work-related documents + Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times+ Talking to others to convey information effectively+ Managing one's own time and the time of others Ability to: + Effectively speak, write, read, and understand the English language+ Follow written and oral directions+ Read and comprehend relevant documents+ Process and integrate simple data+ Hear at a conversational level+ Establish and maintain effective working relationships with both external and internal contacts+ Work as part of a team TECHNICAL SKILLS: + Notary (preferred)+ Familiarity with court processes and efiling + Microsoft Office+ Familiarity with Smartsheet (preferred)PHYSICAL DEMANDS+ The work is characterized as sedentary. + Typically, Administrative Assistants sit comfortably to do their work, interspersed by brief periods of walking, standing, bending, carrying of papers and books, and extended periods requiring the use of computer terminals to accomplish work objectives.+ Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite. WORK ENVIRONMENT+ Work is performed in a comfortable office environment, which is appropriately lighted, heated, and cooled.+ T he work environment contains no significant hazards. PLEASE ATTACH AN UPDATED RESUME AND ANY CERTIFICATIONS WITH YOUR APPLICATION INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position. The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position. The City of Detroit is an Equal Opportunity Employer. No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law. City Employees Benefits SummaryEMPLOYMENT BENEFITSThe City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:MedicalEligible for hospital, surgical, and prescription drug benefits after ninety-one (91) days of employment. Dental Eligible for dental care after sixth (6) months of employment.VisionEligible for eye care after six (6)months of employment. Life InsuranceOptional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent. Long-Term Disability Insurance (Income Protection Plan)The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.Sick LeaveCity employees accrue sick leave based on the number of regular hours worked. Full time employees earn ninety-six (96) hours of sick leave per year. You may carry over your unused sick leave. Effective July 7, 2012 maximum accumulation is 300 hours.VACATION and LEAVEHolidaysNew Year's DayMartin Luther King's BirthdayGood FridayMemorial DayIndependence DayLabor DayVeterans DayThanksgiving DayDay after ThanksgivingChristmas EveChristmas DayNew Year's EveOther Leave PoliciesThe City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,RETIREMENT BENEFITSCity Employees Retirement SystemAs a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after: Completion of thirty (30) years of service; - At age sixty (60) if you have at least ten (10) years of service, or - At age sixty-five (65) with eight (8) years of service. (In the event of disability, other eligibility rules apply); An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service; Employees are vested after ten (10) years of service, regardless of age. Advancement OpportunitiesEmployees have many opportunities for growth and career advancement throughout all City departments and divisions.Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit. 01 Do you possess a High School diploma or GED..... click apply for full job details

Reference: 1321936680

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