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Medical Events Planner


Posted on Jul 27, 2021 by CV-Library

High Wycombe, Buckinghamshire, United Kingdom
Admin & Secretarial
Immediate Start
Annual Salary

PE Global is currently recruiting for a Medical Events Planner for a 4-month contract role with a leading multinational Pharma client based in High Wycombe.
Potential extension.
Outside IR35.

• Medical Event Planning
• Coordinate the planning of Medical HCC sensitive Events with less than 30 external participants working closely with the EMEA MAF and MedEd team(s)
• Organize and attend Medical Event planning meeting(s) with the respective EMEA team(s) and stakeholders and contribute to review of annual plans for Medical Events, Educational Grants and Consultancy agreements
• Proactively reach out to Event/Grant/Consultancy agreement owner (or escalate) in case of discrepancy between Annual planning and currently requested activities

• Event Project Management
• Responsible for preparation, set up, conduct and closure of Medical Events with less than 30 external participants
• Together with internal event owner, select & contract medical communication and logistics agency for each event, ensure compliance with established rate card as determined by procurement
• Act as primary contact point for external participants and medical communication agencies
• Arrange all the logistic for the meeting and the external participants
• Closely work with the EMEA Event Support team to follow contract and payment processes.
• Close and reconcile events against agreed budgets

• Educational Grant/Consultancy or speaker agreements management
• Together with the team, obtain the required documentation for submission
• Advise the requester on local HCC requirements or specificities
• Closely work with the EMEA Event Support team to follow contract and payment processes

• Healthcare Compliance tasks

• Management all healthcare compliance aspects related to event project management (<30 HCPs) and Educational Grant/Consultancy or speaker agreements management:
• post event reconciliation, filing and archiving,
• Coordinate transfer of value (ToV) and disclosure

• Budget management tasks
• Responsible for overall budget tracking by consolidating information acquired from agencies, internal stakeholders and Janssen finance
• Support consolidation of budget in accordance with finance update cycles, escalating budget discrepancies as appropriate
• Follow-up with involved agencies on budget estimates and work orders/contract
• Request PO numbers and work closely with the EMEA Event Support Team
• Follow up on invoices and reconciliations
• Responsible for budget planning, tracking and reporting of events, sponsorships, grants and consultancy agreements

• Experienced in working in a complex matrix / virtual environment.
• Excellent interpersonal, organizational skills, time-management skills and communications skills, both written and verbal.
• Proven skills at developing and managing varied relationships within and outside the company.
• Project management and event management skills.
• Awareness of, and advanced training in, Healthcare Compliance.
• Ability to identify and resolve issues that arise during execution of task.
• Fluency in English language required.
• Fluency in additional EMEA languages an advantage.
• Flexibility to travel occasionally within Europe.

Interested candidates should submit an updated CV
Please click the link below to apply, call Alba on (phone number removed) or alternatively send an up to date CV [email protected]
***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in UK***

Although it is not possible for us to respond to all applications, we at PE Global will do our upmost to give you feedback on your application. You have sent your Cv into us as a company and even though you have sent your CV to a particular position, we are making the reasonable assumption that you are active on the job market and as part of our normal recruitment service we will discuss other suitable positions with you. You are free to opt out of this so please specify in your application to us if you just want to be contacted in relation to a specific vacancy. Your Cv is sent to a central recruitment inbox which a number of people in the applicable PE Global division have access to and so this means that you might not be contacted by the named person in this advert

Reference: 214292645

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