Medical Events Planner
Posted on Jul 27, 2021 by CV-Library
PE Global is currently recruiting for a Medical Events Planner for a 4-month contract role with a leading multinational Pharma client based in High Wycombe.
Medical Event Planning
Coordinate the planning of Medical HCC sensitive Events with less than 30 external participants working closely with the EMEA MAF and MedEd team(s)
Organize and attend Medical Event planning meeting(s) with the respective EMEA team(s) and stakeholders and contribute to review of annual plans for Medical Events, Educational Grants and Consultancy agreements
Proactively reach out to Event/Grant/Consultancy agreement owner (or escalate) in case of discrepancy between Annual planning and currently requested activities
Event Project Management
Responsible for preparation, set up, conduct and closure of Medical Events with less than 30 external participants
Together with internal event owner, select & contract medical communication and logistics agency for each event, ensure compliance with established rate card as determined by procurement
Act as primary contact point for external participants and medical communication agencies
Arrange all the logistic for the meeting and the external participants
Closely work with the EMEA Event Support team to follow contract and payment processes.
Close and reconcile events against agreed budgets
Educational Grant/Consultancy or speaker agreements management
Together with the team, obtain the required documentation for submission
Advise the requester on local HCC requirements or specificities
Closely work with the EMEA Event Support team to follow contract and payment processes
Healthcare Compliance tasks
Management all healthcare compliance aspects related to event project management (<30 HCPs) and Educational Grant/Consultancy or speaker agreements management:
post event reconciliation, filing and archiving,
Coordinate transfer of value (ToV) and disclosure
Budget management tasks
Responsible for overall budget tracking by consolidating information acquired from agencies, internal stakeholders and Janssen finance
Support consolidation of budget in accordance with finance update cycles, escalating budget discrepancies as appropriate
Follow-up with involved agencies on budget estimates and work orders/contract
Request PO numbers and work closely with the EMEA Event Support Team
Follow up on invoices and reconciliations
Responsible for budget planning, tracking and reporting of events, sponsorships, grants and consultancy agreements
Experienced in working in a complex matrix / virtual environment.
Excellent interpersonal, organizational skills, time-management skills and communications skills, both written and verbal.
Proven skills at developing and managing varied relationships within and outside the company.
Project management and event management skills.
Awareness of, and advanced training in, Healthcare Compliance.
Ability to identify and resolve issues that arise during execution of task.
Fluency in English language required.
Fluency in additional EMEA languages an advantage.
Flexibility to travel occasionally within Europe.
Interested candidates should submit an updated CV
Please click the link below to apply, call Alba on (phone number removed) or alternatively send an up to date CV [email protected]
***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in UK***
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