Posted on Jun 26, 2021 by HEPCO INC.
HEPCO is looking for an administrative assistant to work at one of our elite clients in NYC.
Under supervision, assist Construction Manager in performing administrative tasks for the Capital Projects.
Normal Work Schedule:
Monday to Friday 8:00 A.M. - 4:30 P.M. (8 hours + ½ unpaid lunch - Monday to Friday)
Work Location: Field Office and/or 2 Broadway, New York, NY
A baccalaureate degree from an accredited college and three years of satisfactory full- time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and minimum of four years of satisfactory Full time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and five years of satisfactory Full time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
Education and/or experience equivalent to 1, 2, or 3 above. However, all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
The candidate should have experience performing complex, administrative and secretarial duties while maintaining an efficient environment and understanding the highly confidential nature of the position. Type memorandum and transmit correspondence. Prepare statistical and financial reports. Answers telephone calls and take messages. Organize and maintain the filing system. Maintain the appointment on calendar, schedules meetings and prepare material for meetings. Monitor and manage the office supplies.
Special Skills/Training Requirements:
Strong written, verbal, interpersonal, and communication skills including a working knowledge of PS applications such as Microsoft Word, Excel, PowerPoint, etc.
Description of Work:
Answer phone calls, forward them to appropriate person and take messages.
Prepare memos, reports, or other contract documents as requested by the manager.
Organize the folders and files and maintain them.
Schedule meetings using MS Outlook or Teams.
Interact with various Design/Construction Managers, field office staff and operating divisions and departments.
Update Project Status Reports on a monthly basis.
Attend progress reports meetings on various related projects.
Pickup/Deliver/distribute the timesheets, contract documents/files, etc.
Perform various duties deemed necessary by the Construction Administrator.