Posted on May 13, 2021 by Department of Veterans Affairs
The position is the Executive Secretary for the Associate Director for Patient Care Services.
The incumbent has primary responsibility for serving as personal administrative assistant involving a wide range and variety of administrative and secretarial duties.
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* Coordinates & prioritizes all work assignments within the office
* Maintains a smooth flow of communication in and out of the office
* Performs Office Management duties
* Provides comprehensive technical support, advisement, and coordination with management and office staff
* Supports projections of staffing needs, writing position descriptions, developing Job Analysis, preparing performance plans, drafting disciplinary and adverse actions
* Provides orientation for new staff within the office
* Establishes/maintains files of correspondence and documents correspondence concerning pending investigations, subordinate personnel, and similar subjects
* Schedules all appointments, conferences, speaking engagements, travel, and other requests
* Plans, organizes, directs, coordinates, and controls al phases of projects to meet deadlines
* Receives calls and visitors to the office
* Responds to inquiries and administrative problems on a multitude of routine and complex issues
* Receives all incoming mail addressed to the ADPCS
* Monitors action items from the VISN and assigned to the ADPCS Office to assure deadlines are met
* Creates, formats, modifies, and prints documents such as MCMs, Meeting Minutes, performance standards, work orders, and general medical center correspondence
Work Schedule: 8:00am-4:30pm; Monday-Friday
Compressed/Flexible: Not Available
Telework: May be available in accordance with Medical Center and Service Line policy
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD013120
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Bargaining Unit: This is not a bargaining unit position.
* Job family (Series)
* Office Secretaries
* Personal Secretaries
* Secretaries And Administrative Assistants
* Secretaries, Office
* Secretaries, Personal
Conditions of Employment
* You must be a U.S. Citizen to apply for this job
* Designated and/or random drug testing may be required
* Selective Service Registration is required for males born after 12/31/1959
* You may be required to serve a probationary period
* Subject to background/security investigation
* Selected applicants will be required to complete an online onboarding process
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/27/2021.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
* Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
1) Schedules all appointments, conferences, speaking engagements, travel, and other requests for Service Line participation, to maximally utilize his/her expertise, time, and assure sequential time periods for executive management pursuit and personal career development.
2) Prepares agendas, attends, and initiates minutes for the appropriate Service Line Chiefs concurrence for meetings and various other conferences.
3) Reviews and edits all outgoing correspondence and communications prepared by inter-office, services, and other personnel for approval or signature.
4) Rewrites or recommends changes, additions, or deletions, as necessary, to reflect the intention of management, and to comply with written or verbal requests, and/or mandates of the originator.
You will be rated on the following Competencies for this position:
* Administration and Management
* Analysis and Problem Solving
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (eg, Peace Corps, AmeriCorps) and other organizations (eg, professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary with long periods of sitting at a desk, working with computers daily. Some work may require walking in offices and similar areas for meetings. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite. The work does not require any special physical effort.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at
There is no educational substitution at this grade level.