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Receptionist

CV-Library

Posted on May 7, 2021 by CV-Library

Pocklington, East Riding of Yorkshire, United Kingdom
Admin & Secretarial
Immediate Start
Annual Salary
Part-Time

PART TIME - 21 HOURS PER WEEK - 9AM - 5PM WEDNESDAY, THURSDAY & FRIDAY - COMPETITIVE SALARY

Our client is recruiting for a candidate to provide an effective and efficient telephone and reception service to all callers to and members of the Company

Duties & Responsibilities to include:

* To respond to enquiries from all callers to the Company’s telephone service.

* To provide accurate information to callers on the departments and activities within the Company.

* To provide information on specific services operated by the Company.

* To distribute calls accurately and efficiently to others within the Company

* To retrieve messages left on the system overnight and forward on

* To attend to clients who have appointments/do not have appointments

* To arrange appointments for clients.

* To put Wills on the system

* To attend to deliveries left with reception as appropriate

* To ensure fax machine is in good working order/order cartridges as required

* To manage distribution of incoming faxes, ensuring they reach the correct destination asap.

* To take payments from clients in accordance with the Cash Handling Policy

* To prepare the reception appointment chart on a daily basis and maintain diaries for fee earners and meeting room

* To send and receive emails

* To search for client information on database as and when required

* Ensure reception area is always tidy and welcoming

* To be responsible for locking the front door at the official closing time and opening in the morning

* Archiving

* Post - Recording of special/recorded items, franking/dealing with DX items and taking post to Post Office

* Scanning post and saving to the system

* Ordering couriers

* Witnessing documents

* Updating Fire Head Count List/procedure to follow in case of fire

* Carry out the weekly tests of fire alarm and panic alarm


Reference: 213701285

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