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Executive Assistant/Marketing Coordinator

Posted on Sep 7, 2020 by Morris Southeast Group, Inc.

Fort Lauderdale, FL 33325
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time

Job
Description

Job
Title: Executive
Assistant/Brokerage Coordinator
Job
Location: Fort
Lauderdale Area
Job Classification:
Salaried,
Full-time or Part Time Employee
Company
Description:
Founded in 1976, Morris Southeast Group
is a commercial real estate brokerage, management and investment
firm dedicated to providing the highest quality services to
occupiers and owners of commercial, industrial and retail
properties throughout the State of Florida and periodically on a
national level.
Job
Summary:
The Executive Assistant/Brokerage
Coordinator serves the Managing Principal directly, and works
closely with him and other senior staff members on a daily basis. A
wide variety of responsibilities are involved including, but not
limited to: Developing and maintaining the Managing Principal's
daily schedule of meetings, calls and travel; administering client
activities using ClientLook and email; insuring coordination among
internal and external stakeholders. Oversight of marketing
functions for agency assignments using BUILDOUT and CONSTANT
CONTACT. Researching the market for metrics and information related
to specific client requirements and preparing market studies/tour
binders as needed. Following up by phone and email including
coordination with people, meetings and documents are a critical
component of the position. This is a fast paced entrepreneurial,
and exciting environment with a team of highly driven
professionals.
Requirements:

· High energy and a
willingness to constantly learn

· Being Tech Savvy
is critical

· Acute attention to
detail & accuracy

· Exceptionally
strong communication skills, demonstrated in both writing and
conversation

· Be willing to work
from anywhere

· Proficiency in
Microsoft Office Suite of applications (PC Version), Powerpoint,
and an ability to learn other programs including but not limited to
COSTAR, LOOPNET, CONSTANT CONTACT, CLIENT LOOK, CREXI, BUILDOUT,
PROCALC, POWERPOINT and PHOTOSHOP

· Experience in
decision making and overseeing day-to-day operations, demonstrated
by the ability to anticipate future requirements and recognize the
implications of potential outcomes

· Positive outlook
in general; maturity to deal with challenges in an upbeat manner
without complaint

· Ability to
organize and manage multiple tasks while working in a dynamic
environment

· Experience with
Contract administration, processing and tracking

· Self-starter with
the initiative to work on your own and act as "air traffic control"
when the Managing Principal is away from the office

· Desire to thrive
in a small, fast growing company that employs high standards in a
collaborative environment

· The ability to
switch gears and work on multiple projects at the same time is a
key attribute

· Bi-lingual with
the ability to speak fluently in Spanish and English at a
minimum
General
Responsibilities:

· Actively
participate in scheduling of professional activities on behalf of
the Managing Principal

· Communicate with
teammates, broker agents, clients, tenants, vendors, and prospects
on behalf of the Managing Principal

· Make and take
calls including client and outside broker inquiries, scheduling
client property tours and other meetings and appointments

· Manage the
administrative processes of the company's client contracts through
daily interaction with the ClientLook database

· Prioritize
assignments and effectively resolve emergency situations as
needed

· Prepare various
written documents, process documents through formulation, editing
and production phases including property tour and market research
binders

· Attend meetings,
record notes, develop follow up procedures, coordinate Managing
Principal's involvement

· Miscellaneous
presentation preparation using Powerpoint and other software

· Coordinate email
marketing & "e-blasts"

· Social Media
posting

· Copying, scanning
and Faxing

· Researching
information on critical contacts and companies

· Modify
Lease/Purchase Proposals

· Secure and
negotiate various vendor quotes

· Input client
information into database & clean-up of database records

· Gift/supply
purchases

· Mail merges for
Mailings

· Take messages

· Proof reading

· Scheduling
conference calls

· Coordinate and
schedule market tours and access to buildings

· Organize
Travel

· Deliveries

· Filing and
scanning of documents and emails

· Update resumes and
professional directories and database system
Salary will be upon request and
review of applicant's resume. To apply, please send a cover letter,
your resume and two or more references to


Reference: 944166419

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