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Administrative Professional (Assistant)

Posted on Mar 18, 2020 by ITech Consult

Zug, Switzerland
Admin & Secretarial
4 May 2020
Annual Salary
Contract/Project

Administrative Professional (Assistant) in PD Safety Risk Management - reporting/English/purchase orders/organizing/travel organisation

Project/Role:
For our partner Roche Diagnostics in Rotkreuz we are looking for a highly motivated and qualified Administrative Professional (Assistant) in PD Safety Risk Management

Background:
At Roche, we believe it is urgent to deliver medical solutions right now - even as we develop innovations for the future. We are passionate about transforming patients' lives. We are brave in both decision and action; we believe that good business means a better world.

The PD Safety Risk Management Administrative Professional provides support to managers and staff of IPV International Pharmacovigilance with different administrative tasks by anticipating and fulfilling their needs in a proactive, well-organized and customer-oriented manner and contributes to the smooth and efficient administrative processes of the department.

Perfect Candidate:
To cover a maternity leave, the department is looking for an Administrative Professional on a 50% basis (With fixed days - important!) to work and support the IPV team. Being available for the specific start date is a must have. Candidates not available then will NOT be considered.

Tasks & Responsibilities:
Reports
* Support Physician/Managers with reports/issue workups
* Allocate Report numbers/Format and finalize Reports according to formatting guidelines
* Collect signature approval from Line Manager
* Publish/archive finalized documents.

Financial
* Get purchase orders for Vendors/Coding of incoming invoices via Ariba
* Tracking of purchase orders/Settle Travel/Entertainment Expenses

Organize
* Travels/Register people to congresses/Internal Meetings/Teleconferences/Videoconferences
* Offsite Meetings/Select Restaurant and Menus for external entertainment and offsite meetings
* Organize social events/Organize refreshments for meetings/support/assist visitors

New Employees/Entry preparation
* Organize interviews
* Liaise with PDS Training Department to arrange welcoming and induction package
* Liaise with IT in order to organize desk, hardware, software etc.
* Liaise with the responsible Manager in order to find out special needs.
* Prepare meeting schedule of the first working days

Update of various records and databases
* Utilising various tools keeping departmental lists up to date

Various tasks
* Literature searches (organize translation of articles if needed)
* Order office supply/Liaise with IT (eg Hardware/Software)
* Organize Printing and scanning orders with repro/Liaise with facility management
* General filing/archiving (internal, external)/copying (Paper, electronic)
* Legal requests: document retrieval/filing/archiving/copying

Must haves:
* First experience as an administrative assistant position (min 2 years)
* English and German
* Roche experience
* Able to start in May
* Excellent knowledge of MS Office

* Soft skills:
o Good communication skills
o Good organizational skills
o Good team player with interpersonal skills
o Ability to work in the multi-cultural environment
o Ability to manage different kind of tasks and prioritize
o Ability to work under pressure and with frequent interruptions
o Ability to work independently
o Ability to handle confidential and personnel information with integrity and total discretion
o Reliable and task follow-up with self-initiative
o Attention to detail and accuracy
o Flexibility
o Good working attitude and motivation
o Handle tasks proactively

Reference No.: 919189SGR
Role: Administrative Professional (Assistant) in PD Safety Risk Management
Industry: Pharma
Location: Rotkreuz
Workload:100%
Start: 04.05.2020
Duration: 12++

Should you find yourself suitable for this position then please send us your complete CV using the link in this advert.

About us:
ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and Ireland. ITech Consult is specialised in delivering IT candidates for contract work. We were founded in 1997 by IT professionals; hence we well understand what it means to be professionally supported in your search for a new project and being employed.

Reference: 865172644

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