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Assistant & Project Lead

Posted on Jan 10, 2020 by Harvey Nash IT Recruitment Switzerland

Not Specified, Switzerland
Immediate Start
Annual Salary

We are looking for Assistant & Project Lead for 3 months project in Rotkreuz

Job Title: Assistant & Project Lead

Duration: 13/01/2020 - 12/04/2020 (possible extention)

Workload: 100%

Location: Rotkreuz


High level administrative tasks:

  • Support the GM in all respects
  • Support Sandoz Leadership Team actions as defined in the SL TM meetings
  • Monitor and control expense tracking and billing for the GM
  • Organize management meetings on a regular base, drive agenda and record minutes of management meetings and subcommittee meetings
  • Handle all travel matters for the GM
  • Ensure confidentiality with all internal project partners involved in management projects
  • Manage and secure confidential information by acting as a custodian of the GM's documents/records and maintain them
  • Continuously generate, maintain and updates files, databases, departmental records and other documents as needed
  • Take over correspondence in the name of the GM

Coordinative and bridging functions:

  • Support internal communication to associates according to GM
  • Support associates in Information Security (/SEC) and Records Management matter as the/GM Coordinator
  • Coordination between employees and GM as needed
  • Bridging function between local Novartis divisions and global Sandoz Head Quarter
  • Represent GM by handling first access for employees and their requests
  • Follow up with employees on concerning topics initiated by the GM
  • Represent Sandoz (Switzerland) externally where needed
  • Taking over duties from vacant positions if needed

Executive Project Management:

  • Cross-departmental Project Management: Lead and coordinate implementation of strategic projects and corporate initiatives timely
  • Self-driven execution of projects as instructed by the GM


  • Education: Commercial Education (or equivalent)
  • Languages: German (fluent written and spoken)/English/French; other language skills beneficial.
  • Experience: Minimum 3-4 years experienced in a higher level assistant function
  • Experience in the life science industry desirable
  • MS Office skills, especially Excel and PowerPoint, SAP and XPRIS knowledge is an advantage

For further details please contact Aleksandra Kalicka:

e-mail: (see below)

Reference: 825492208

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