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Senior Administrative Expert

Posted on Jan 10, 2020 by Harvey Nash IT Recruitment Switzerland

Basel, Switzerland
Admin & Secretarial
Immediate Start
Annual Salary
Contract/Project

For our client in Basel we are looking for Sr. Administrative Expert for 5-month contract.

Job title: Sr. Administrative Expert

Duration: ASAP to 30/06/2020

Location: Basel

Workload: 100%

Job Purpose:

Responsible for the independent delivery of profound administrative services in a local and a global context.

Major Accountabilities:

. General administrative support: Independently takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members. (what is given, eg independent writing of correspondence, preparation of a draft for a presentation or a table after basic instructions, filing, appointment coordination for the department, database administration, supervising relatively demanding processes, eg target/actual comparisons, budget, checking of invoices, set up of statistics with a template, deputizing for administrative staff, meeting preparation and writing of simple minutes)
. Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
. Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
. Handling of administrative projects*: Acts as a team member for administrative projects (eg organization of special events) and manages the administrative part of special tasks.
. Support Global Development Franchise as well as Worldwide Franchise activities to achieve its targets.
. Support/manage organization and coordination of NS team events (Lunch and learn, Breakfast, DevLT off-site and country visits, as requested)
. Support Global Program Teams and Global Clinical Teams with high quality administrative and logistical support.
o Process support for requisition and onboarding of new hires
o Planning/Scheduling meetings
o Extensive travel planning and booking
o Invoice processing, purchase order handling
o Planning and fully supporting regular meetings for the year, as well as many ad-hoc events, offsite meetings, internal trainings or dinners and other social events.
o Event coordination at congresses
. Support in coordination of department events, eg Town Halls, Offsite meetings, Forums
. Infrastructure & Facilities: Assisting PS&O Head with space planning, management, and utilization (as requested)
. Approving and ordering of IT materials

Must haves:

- Education (minimum/desirable): Commercial education, Secretary school, professional education in PC-tools (Word, Excel, Powerpoint)

- Languages: Fluency in English.

- Experience:
. Relevant administrative Skills/experience. Very good planning and tracking skills with attention to detail, capable of managing multiple activities deliverables.
. Well-organized, excellent time management with respect to priorities and self-management
. Strong interpersonal skills and advanced team player with demonstrated ability to build collaborative relationships and work across geographies
. Strong verbal and written communication skills

For further details please contact:
Anna Siemienkiewicz
(see below)

Reference: 825342032

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