Purchasing Executive - Resource Team

About Ricoh
A global leader in digital services, recognised for innovation, sustainability and a people-first culture. We feature in the Gartner Magic Quadrant, are listed in the Global 100 Most Sustainable Companies, and have been named one of Forbes’ World’s Best Employers 2025.
At Ricoh, we believe people do their best work when they feel valued and supported. We create inclusive workplaces where you can grow, contribute, and make a positive impact while helping to build a more sustainable future.
Find your place. Transform your future
Our purpose is centred on understanding and improving how people work. By focusing on real working experiences, we support individuals to develop their skills, realise their potential and do work that feels meaningful.
People transform when they Love What They Do
This belief sits at the heart of The Ricoh Promise. It guides how we recruit, how we support our people, and how we work together every day, creating an environment where you can grow, feel valued and make a difference.
When you join us, you are encouraged to share your ideas, challenge the way things are done, and work with others to build something better. If you are looking for a place where your voice is heard, your development is supported, and your work feels meaningful, you will feel at home at Ricoh.
What you will be doing
Purchasing of goods, services and resource requirements via third party Distribution chain, working with and supporting the Telco and IT Services Procurement function through supporting Sales teams ensuring that each transaction provides best value, compliance, on-time delivery and on-time supplier invoice payments.
* Responsible for day-to-day delivery of accurate and efficient procurement purchasing of Resource, Hardware, Software and Services from approved suppliers across a broad portfolio
* Effective negotiation, compliant processing, goods receipting, on-time delivery and on-time payment of supplier invoices
* Manage and comply with company procurement purchasing order processes including order creation, item creation, goods receipting, back order reports, returns, resource timesheets and renewals
* Work collaboratively and compliantly across all Procurement teams, Sales and key stakeholders
* Proven experience in working with third party suppliers and distribution supply chain
* Arranging transport of goods and tracking orders to ensure timely delivery
* Coordinating inventory management with warehouse for hardware call offs
* Coordinating processing of engineering timesheets accurately and timely
* Monitoring stock and escalating to suppliers and procurement management as required
* Strong written and communication skills to support the Sales function
* Proven experience in application of attention to detail and overall diligence to identify and mitigate risk
* Develop and maintain internal and external relationships to become a trusted advisor
* Experience of inventory control, administration and processing requisitions
* Follow internal procurement operational process to record data
* Evidence additional cost savings achieved through effective negotiation at point of order to optimise margins and reduce operating costs
* Contribute to, maintain and accomplish team performance levels (KPI’s) to consistently achieve internal departmental and business objectives
* Pro-active approach to all areas of responsibility
* Able to work as part of a team and independently
* Align to Ricoh’s values and the department core competencies
* Open to undertake self-paced, supported learning and training to upskill/cross skill and maintain IT Services knowledge and experience
You will ideally have
* Proven relevant experience in a procurement function undertaking activities associated with purchasing from distributors / third party suppliers
* Proven experience of clean order management and item creation processes
* Proven customer service experience with good interpersonal, analytical, negotiation and conflict resolution skills
* Excellent relationship management underpinned by being professional and confident in manner
* Ability to communicate effectively with internal/external stakeholders, suppliers, customers, peers, senior management and the wider business at all levels of seniority
* Good knowledge of the Microsoft suite (Word, Excel, Outlook), Oracle ERP system and capability to learn the use of other software applications
* Ability to cope with pressure and adapt to situations
* Analytical and problem-solving skills, able to multi-task in a fast-paced environment
* Good organisational and time management skills
* Can remain calm under pressure
We are an equal opportunities employer
We believe that diverse perspectives make us stronger, and we welcome applications from people of all backgrounds, identities, and experiences. Our hiring decisions are based on skills, experience and potential, and we are committed to creating a fair and inclusive recruitment process. If you require any reasonable adjustments at any stage of the recruitment journey, please let us know and we will support you to bring your best self forward.
Ready to love what you do? Apply now and help us shape what comes next