Estates Data Administrator

As an Estates coordinator, within our Estates management team, your main responsibility will be to provide the Estates management team, the Surveyors and Treasury function with the required level of support to advise existing corporate clients on estates management. You will have the ability to develop your role and extend your estates management experience and administration skills.

Client Details

Our client is a growing professional services business seeking a highly organised and detail-oriented individual to join their team. This is an excellent opportunity to work within a fast-paced environment where accuracy, problem-solving and stakeholder engagement are highly valued.

Description

Key Deliverables

Responding to inquiries from internal & external clients including liaising with landlords and tenants
Providing support to the Surveyors with their day-to-day administration tasks.
Processing document handover packs in database
Support surveyors to complete notices to quit (NTQs)
Support Surveyors to carrying out thorough rent reviews aligned with service level agreements and business processes
Liasing with landlords and suppliers to amend/create vendor details.
Analysing and manipulating data from the client database(s)
Dealing with applications for landlords consents, with reference to lease conditions, liaising with external consultants and solicitors where necessary
A point of contact in respect of property issues and projects for the client
Preparing client reports on a regular basis in accordance with client requests both ad hoc and structured
Ensure delivery of service by generating effective working relationships with other members of the team
Day to day administration tasks including but not limited to filing, post, and scanning
Verify/cleanse current landlord/Vendor detailsProfile

Person specification

Exceptional attention to detail with a focus on accuracy and data integrity.
Confident handling confidential personal, financial and lease information.
Experience using databases, CRM systems and Microsoft Excel.
Excellent organisational skills with the ability to manage multiple priorities.
Strong communication skills and experience liaising with internal and external stakeholders.
Proactive, self-motivated and able to work independently with minimal supervision.
Positive, can-do attitude with a willingness to learn and adapt to new systems and processes.

Job Offer

Person specification

Competitive salary of £26,000 - £30,000 per annum.
Hybrid working arrangement following onboarding, with the opportunity to work from home two days per week.
Supportive and collaborative team environment with approachable management and autonomy to manage your workload.
Full training provided on specialist property management systems.
Opportunity to develop your skills across estates management, lease administration, data management and client services.
Genuine career progression opportunities within a growing and well-established property and professional services organisation.
Comprehensive company benefits package and employee wellbeing initiatives.
Modern Reading office location with the chance to work alongside experienced Surveyors and property professionals