Finance Assistant

FINANCE ASSISTANT - Remote - One day a week in London

Company: Stablepharma Ltd - Based in London & Madrid
Location: Remote (UK-based) with travel to London 1 day per week
Reporting to: Financial Controller
Contract: Full-time (5 days per week)
Must be able to work, or used to working autonomously.

Role Overview

This role supports the Financial Controller in managing the day-to-day finance operations of an early-stage pharmaceutical company. The Finance Assistant will take ownership of transactional and administrative finance activities, ensuring accurate records and timely processing, thereby enabling the Financial Controller to focus more on strategic, reporting, and commercial activities.

Key Responsibilities

* Processing and posting supplier invoices in Xero, ensuring accurate coding

* Processing purchase orders and matching to invoices

* Preparing weekly/monthly payment runs for approval

* Administering employee expenses and ensuring compliance with company policy

* Performing bank and card reconciliation's

* Reconciliation of accounts, management accounts support

* Assistance with budget preparation

* Support VAT return preparation

* Maintaining organised financial records for audit and grant reporting purposes

* Liaising with outsourced bookkeepers, accountants and auditors (UK and Spain) on routine matters

* Responding to internal queries relating to invoices, expenses, and payments

Skills and Experience

* Trainee bookkeeper, accounting technician, or equivalent experience

* Experience using ERP/accounting systems (Xero preferred)

* Experience or exposure to VAT returns desirable

* Strong Excel and Microsoft Word skills (essential)

* Strong attention to detail and accuracy

* Organised with ability to manage multiple tasks

* Comfortable working remotely with minimal supervision

* Good communication skills; comfortable working as part of a small, dynamic team

Qualifications

PART QUAL AAT or similar accounting qualification preferred, or QBE . - Qualified by experience.

MINIMUM two years as finance assistant/assistant accountant

Working Arrangements

Remote-first role with requirement to attend London office approximately one day per week. Opportunity to gain broad exposure across finance in a high-growth start-up environment.

Holiday - 28 days + Bank Holidays

Benefits

* Medical and dental insurance with BUPA

* 3% pension contribution

* Share options after at least one year

All office equipment and computer hardware provided.

Start date: September 2026