Part Time Executive Assistant Practice Coordinator

Part Time Executive Assistant Practice Coordinator
Salary circa 30-36k FTE dependent on skills and experience
12 months FTC – potential for permanent position following successful completion of contract
Part Time – 20-25 hours per week – spread over 5 days ideally
Knutsford office based
Why join us?
* Competitive salary
* Up to 25 days' holiday plus bank holidays
* Supportive and friendly working environment
* Opportunity to become a key member of a respected local practice
* A varied and rewarding role with genuine responsibility
* Long-term career stability within an established and growing business
Opus Accountancy Ltd are an established and highly respected firm of Chartered Accountants providing accountancy, tax compliance and business advisory services to a diverse portfolio of owner-managed businesses, high-net-worth individuals and larger corporate clients.
As our practice continues to grow, we're looking for an experienced Executive Assistant & Practice Coordinator to become a key member of our team.
This is far more than a traditional Executive Assistant role. You'll be the organisational hub of the practice, providing dedicated support to the Senior Partner whilst helping coordinate the smooth day-to-day running of the business. From managing client communications and statutory deadlines to overseeing onboarding processes and supporting practice administration, you will play a vital role in ensuring everything runs efficiently.
If you're proactive, highly organised and enjoy working in a fast-paced professional environment where no two days are the same, we'd love to hear from you.
Role overview
Working closely with the Senior Partner, you'll provide first-class executive and administrative support whilst helping coordinate the day-to-day operations of the practice.
Key responsibilities include:
* Managing the Senior Partner's diary, scheduling meetings and coordinating appointments
* Acting as the first point of contact for clients by telephone and email, handling enquiries professionally and confidentially
* Preparing, formatting and proofreading correspondence, reports and other business documents
* Coordinating statutory filing deadlines, including company accounts and tax returns, and chasing outstanding information from clients
* Managing engagement letters, client onboarding documentation and Anti-Money Laundering (AML) compliance processes
* Maintaining accurate client records using the firm's practice management system
* Organising meetings, preparing agendas, taking minutes and following up on actions
* Supporting billing administration, handling incoming post and general office administration
* Assisting with practice improvement projects and providing wider administrative support as required
Ideal candidate
We are looking for someone who enjoys taking ownership, thrives on organisation and can confidently manage multiple priorities whilst maintaining exceptional attention to detail.
* Previous experience as an Executive Assistant, Practice Coordinator, Practice Administrator, Office Manager, Senior Administrator or similar role
* Experience within an accountancy practice, legal firm or other professional services environment would be highly advantageous
* Excellent organisational and time management skills with the ability to prioritise competing deadlines
* Strong written and verbal communication skills with a professional and confident telephone manner
* A high level of discretion when handling confidential client and financial information
* Excellent attention to detail and accuracy
* Strong Microsoft Office skills, including Outlook, Word and Excel
* The ability to work independently whilst also supporting a collaborative team
If you are an organised, professional and proactive Executive Assistant or Practice Coordinator looking for a varied role where you can make a genuine impact, we'd love to hear from you.
Apply today with your updated CV to join our friendly and experienced team in Knutsford.
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