Property & Building Services Administrator

Property & Building Services Administrator
Central London (SW1)
Permanent | Full-time | Office-based
Salary: £40,000-£45,000 per annum
Start: ASAP

Are you an organised, proactive and personable administrator looking for your next challenge within the property or building services sector?

We're recruiting on behalf of a long-standing client for a Property & Building Services Coordinator to join their friendly and collaborative team. This is a fantastic opportunity for someone who enjoys taking ownership, working independently and keeping multiple projects and priorities moving.

This is a varied role where no two days are the same. You'll become the central point of coordination for maintenance activity, contractors and building administration, ensuring everything runs smoothly behind the scenes.

The Role Working closely with the Building Surveyors and wider property team, you'll play a key role in coordinating maintenance activities, supporting projects and ensuring accurate records are maintained across the department.

Your responsibilities will include:

Acting as the first point of contact for contractors, suppliers and maintenance enquiries
Logging, prioritising and allocating maintenance requests to the appropriate teams
Coordinating routine maintenance appointments and contractor visits
Reviewing inspection reports, identifying actions required and escalating issues where appropriate
Maintaining accurate digital filing systems, property records and compliance documentation
Assisting with the preparation of budgets, quotations and project proposals
Raising purchase orders and supporting invoice administration
Monitoring contractor documentation, insurance certificates and compliance records
Supporting Building Surveyors with general project coordination and administration
Liaising with internal stakeholders and external contractors to ensure works progress efficiently
Identifying opportunities to improve administrative processes and ways of working About You We're looking for someone who is naturally organised, self-motivated and enjoys taking ownership of their workload.
You'll ideally have:

Previous administration or coordination experience within property, building services, facilities management, construction or a related environment - essential
Excellent organisational skills with the ability to manage multiple priorities
A proactive approach and the confidence to work independently when required
Strong communication skills with the ability to build positive relationships with contractors and colleagues alike
Excellent attention to detail and accurate record-keeping skills
Good IT skills, including Microsoft Office
A professional, approachable and positive attitude Above all, we're looking for someone who enjoys being part of a close-knit team. The office has a genuinely friendly culture with plenty of humour and collaboration, balanced with a professional approach to delivering excellent service.
What's on Offer?
£40,000-£45,000 per annum
Immediate start available following successful interview
Excellent benefits package
Five weeks' annual leave
Contributory pension
Discretionary Christmas bonus
Stable, long-established organisation
Friendly, supportive and sociable team environment
Varied and autonomous role with genuine responsibility from day one This is an excellent opportunity for a proactive administrator or coordinator looking to develop their career within a respected property environment where you'll be trusted to take ownership, build relationships and make a real contribution.

If you're someone who enjoys keeping things organised, thrives on variety and takes pride in delivering excellent support, we'd love to hear from you. Apply today.

To apply for this role, please click on the ‘Apply’ button below