Facilities Assistant

Your new company
We are currently recruiting for a Facilities Assistant to join a purpose-driven organisation committed to creating positive social, environmental and cultural impact. This is an excellent opportunity to contribute to a workplace that values sustainability, collaboration and responsible business practices while providing essential facilities support within a professional office environment.

Your new role
Our workplace is more than just an office - it's a space that supports our mission of creating positive social, environmental, and cultural impact.As a Facilities Assistant, you will play an important role in creating a welcoming, well-organised, and smoothly run environment for co-workers, visitors, and partners. Through your day-to-day support, you will help ensure our workplace reflects values of care, collaboration, and sustainability.
This role is based at our Bristol head office.Key Responsibilities:

Maintain and clean coffee machines, replenish kitchen supplies, and manage accurate inventory records with regular stock checks.
Process and record all stock movements promptly, ensure timely replenishment, and support cost control by reducing waste.
Oversee mail and courier services, including tracking deliveries, maintaining confidentiality, and arranging outgoing shipments.
Set up meeting rooms according to bookings, reset spaces after use, and ensure shared areas remain clean and functional.
Provide reception cover, issue access passes, and support visitor management in line with security procedures.
Coordinate cleaning activities, conduct audits, and ensure high standards of hygiene and compliance are maintained.
Liaise with contractors, monitor their work, and ensure adherence to health and safety regulations and site protocols.
Maintain accurate records and generate reports for inventory, mail, cleaning, and contractor activities to support compliance and operational oversight.Full time
Monday to Friday: 8-5pm
£15.07 per hour inclusive of holiday

What you'll need to succeed
You will have experience in facilities management, office administration, or workplace services, gained in roles such as reception, mail room coordination, cleaning supervision, contractor liaison, inventory control, or basic maintenance. Ideally, your background will include exposure to office, retail, or hospitality environments.
You will demonstrate strong organisational and multitasking skills, the ability to manage contractors and service providers, and a commitment to health, safety, and data protection protocols (including GDPR). Excellent communication and interpersonal abilities, along with basic IT skills (such as MS Office or workplace management software), are essential. Qualifications in Facilities Management, Business Administration, or Health and Safety/First Aid are desirable.
What you'll get in return
A competitive rate of pay and the possibility of longer-term work.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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