Hr Assistant

Essential Duties and Responsibilities:

Inductions
- Carrying out pre-employment checks and obtain references for new members of staff.
- Prepare the induction packs for new starters.
- Carry out inductions for new starters within the company.
- Making sure new starters are added to systems/spreadsheets/personnel file set up.

Absence/Holiday
- Maintenance of the attendance spreadsheets for all areas of the business.
- Keying in data in regards to approved holiday dates and absence calls.
- Liaising with Payroll in regards to absence and holidays to make sure data corresponds.
- Making sure that any members of staff that have accrued lieu days have been credited.

Administration/Advisory
- Updating and maintaining Personnel records/files.
- Generating HR KPI reports for the HR Manager.
- Processing leavers exiting the business, ensuring company property, training agreements and holiday entitlements
are processed.
- Conducting exit interviews with leavers as and when necessary.
- Take minutes/notes for meetings where needed.
- Obtaining DBS checks on the appropriate staff.
- Liaising with Managers to make sure that probation reviews are carried out at the appropriate times.
- Responding to reference letters regarding past/present staff.
- Sending out letters to staff in regards to their T&Cs eg. Change of role/Pay increases.
- Handling Maternity/Paternity process.
- Attending meetings for TUPE process, taking notes.
- Sending letter correspondence to employees affected by TUPE.
- Assisting the HR Manager accumulate data for TUPE.
- Liaising with Payroll to respond to Solicitors letters.
- Managing the process of driving license checks for employees with company vehicles.
- Advising Managers on Company policies and procedures such as absence management, probations, performance and employee rights.

Recruitment

- To assist with recruitment in the absence of the internal recruiter.

- To contact candidates on employment status and sending out offer letters and welcome packs.

- To help out with any other duties consistent with the level and experience required of this post