Senior Administrator

This is a varied and rewarding opportunity for an experienced administrative professional with outstanding travel coordination and events management experience. Working as part of a small, collaborative team, you will play a key role in supporting international stakeholders, coordinating high-profile meetings and events, and ensuring the smooth day-to-day running of a busy office environment.

The initial contract is expected to run for 6-8 months, with a strong possibility of becoming a permanent position for the right individual. Due to current project requirements, our client is ideally seeking someone who is available to start immediately or at very short notice.

Key Responsibilities

Coordinate complex international travel arrangements, accommodation, itineraries and logistics for senior stakeholders and delegates.
Support the planning and delivery of major international meetings, conferences and events, including venue coordination, scheduling, agenda preparation and delegate communications.
Organise and support virtual and in-person meetings, including diary management, meeting logistics and preparation of meeting documentation.
Take accurate minutes and produce high-quality meeting papers, reports and correspondence.
Act as a first point of contact for enquiries from internal and external stakeholders across an international network.
Assist with website updates, communications and distribution of organisational announcements.
Maintain accurate databases, records and documentation, ensuring compliance with GDPR requirements.
Provide general office administration support, including ordering supplies, managing correspondence and liaising with IT providers.
Support financial administration activities including processing expenses, invoices and receipts.
Assist with sustainability initiatives and organisational reporting projects.

Essential Experience & Skills

Significant administrative support experience within a professional environment.
Excellent travel coordination and logistics management experience.
Strong experience organising meetings, conferences and events.
Outstanding written and verbal communication skills.
Advanced Microsoft Office skills and confidence using virtual meeting platforms such as Zoom or Teams.
Experience preparing agendas, meeting papers and taking accurate minutes.
Exceptional organisational skills with strong attention to detail.
Ability to manage competing priorities and meet deadlines.
Experience working collaboratively within a small team environment.

Desirable Experience

Website content management experience.
Exposure to international organisations, charities, higher education or research environments.
Experience supporting international conferences or large-scale events.
Knowledge of GDPR compliance processes.
Financial administration experience including expenses and invoicing.
Familiarity with project management tools such as Asana.
Experience working with international stakeholders and partners.

What's on Offer

Opportunity to work with an internationally recognised organisation making a meaningful global impact.
Hybrid working environment with flexibility.
Collaborative and supportive team culture.
Exposure to high-profile international events and stakeholders.
Professional development opportunities and the chance to broaden your skills across administration, events, communications and operations.
Potential for international travel.
Strong possibility of a permanent opportunity following the initial contract period.If you are a highly organised administrator with exceptional travel and events experience and are available to start immediately or within a short notice period, we would love to hear from you.

EA First Ltd are acting as an Employment Business for this temporary vacancy