Administrative Assistant

On behalf our Client, we a recruiting a proactive and efficient Administrative Assistant to provide general administration support to the Facility Management Team and all departments. The successful post holder will contribute to the efficient running of the site by performing administration duties detailed below with a high level of commitment.

This is an excellent opportunity for someone who enjoys a varied role within a busy operational environment.

Main responsibilities:

Control stationary stock and prepare stationary orders as and when required
Ensure printers onsite are working and stocks of consumables are available
Conduct all hospitality for visitors ensuring meeting rooms have everything they need
Meet and greet visitors and act as front of house for the site and arrange the PPE
Ensure that anyone entering the site has completed the required induction
Assist the Recruitment & Training Administrator with any tasks as required
Collate work instructions and update the training matrix
Coordinate occupational health visits and distribution of paperwork
Coordinate site cleaners
Updating the vehicle and plant maintenance database & distribute any issues
Assisting other departments with general administration as required
Prepare Purchase Requests as required
Ensure the daily and weekly security reports are completed and distributed
Create and distribute site zone safety inspection rotas, maintain tracker allocate actions
Receipting of delivery notes
Maintain plant timesheets for Operations Lead
Skips co-ordinate collection/ exchange/ uplifts and maintain registers
Maintain the IT Store returning any items as required
Any other administration duties as and when required
Skills / Experience:

Microsoft Office 365 applications - good level of knowledge required
Positive and friendly service attitude
Ability to organise own workload, to work accurately and multitask
Good organisational skills
Excellent communication skills both verbally and written, with good people skills
Team player but also able to work on own initiative
Customer service background
Experience providing admin support services
Previous experience in a manufacturing, engineering or industrial environment would be beneficial but is not essential.
The candidate must be prepared for flexible work patterns and able to react to day-to-day changes.

People are our business worldwide

Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables